Accounts Payable Assistant

Title: Finance Services Accounts Payable Assistant

Role Description

To carry out all Accounts Payable processing activities within defined procedures and processes with the initiative for decision making. To provide support to the team in continuing to develop and work towards a benchmark service outlined by BAE Systems Shared services.

Qualifications and experience

Experience of working in a fast pace shared service environment / Finance function performing a range of Accounts Payable activities with the ability to demonstrate a basic understanding of the Purchase to Pay process (P2P).

Desirable:

• AAT Qualification or similar

Typical responsibilities/tasks

• Complete training to ensure understanding of all systems, processes and work instructions
• Sort and distribute post / emails on a team rota basis
• Timely and accurate processing of all invoices according to relevant deadlines
• Provide a support service to other sections and departments and deal with all related queries to ensure payment of invoice.
• Carry out reconciliation activities in line with procedures
• Complete tasks delegated by team leader and/or manager
• Complete tasks as per the weekly task lists
• Filing/Archiving of all relevant documentation
• Ensure sound financial controls are adhered to with P2P processes.
• Attendance of all meetings and workshops set by team leader, management and/or BAE systems.

Competencies

• An understanding of P2P processes
• Excellent communication skills, including the ability to actively listen to others and relay information clearly
• The ability to build effective relationships with suppliers and creditors
• Strong organisational skills- typically handling high volumes of invoices
• The ability to work well in a team and collaborate with others
• Strive to deliver excellent customer service both individually and as part of a team
• Accurate keyboard skills
• IT literacy, including knowledge of Microsoft applications and other ERP systems
• Basic understanding of key BAE System customers and suppliers
• Demonstrate an awareness and understanding of the following:-
  • Code of Conduct
  • Knowledge, skills and competencies framework
  • Behavioural competencies
  • Financial Controls Framework
  • Operational Framework
  • Customer service