Address
Form of workJob Title: Fleet Admin Assistant
Permanent
Hours: 37 per week Monday to Friday 09:00 - 17:00
Salary range: £23,556 to £24,462 per annum (pro rata if part time)
Based at: Chilwell NG9
An exciting opportunity has arisen to join Nottinghamshire Police as an Admin Assistant based in our vehicle workshop. We offer a fantastic working environment with ongoing learning opportunities with a great focus on work-life balance. As an Admin Assistant, you will be proud to serve Nottinghamshire and gain huge satisfaction from the key role you hold within Nottinghamshire Police.
To provide an administrative support role within the fleet department assisting with day to day operations. The role is varied and fast paced and a candidate who enjoys working within a busy environment will enjoy the roles and responsibilities of being in a dynamic department. A high standard of accuracy and service delivery is expected.
Main Responsibilities:
- Handle calls in relation to fleet issues, giving advice and guidance
- Input data into fleet management systems accurately including job cards, manufacturer check sheets, downtime records
- Assist with supplier management ensuring vehicles are updated correctly and monitored effectively
- Liaise with internal departments and external suppliers to effectively co-ordinate processes and monitor logistics
- Raise financial requisitions and process invoices from suppliers to the finance department
- Assist with KPI monitoring with data provision using internal systems
- Assist with co-ordinating operational policing vehicle requirement for events and operations, sometimes at short notice.
- Suggesting and making improvements to processes
The Ideal Candidate:
- Possess a sound knowledge of IT skills including Microsoft Work, Outlook, Excel and Teams
- Be able to work effectively within a team
- Clear communication, both written and verbal
- Attention to detail needs to be demonstrated showing a thorough approach to all aspects of the role
- Resolve queries effectively and seeking collaboration when needed with other depts
- A knowledge of working with a fleet environment is desirable but not essential as full training and support is provided
- Must possess a flexible approach to demands within the role
- Must be committed to providing a high level of service and care to all aspects of the role
- Possess full driving license for at least 12 months
Package Description:
- Excellent renumeration package
- 24 days holiday entitlement (plus bank holidays), increasing to 29 days after 5 years service then 32 days after 10 years ( pro rata if part time)
- Excellent local government Pension scheme
- Free onsite secure parking
- Blue Light Rewards for discounts in many high street/online stores
- Cycle-to-work scheme
- Training, support and career progression
- Staff support networks
- Sports and Social Club
- Gym facility Police HQ
Vetting Level - Recruitment- you must have resided in the UK for at least the last 3 years
IMPORTANT INFORMATION
Please note that you must obtain your line manager's sign off if applying for an internal vacancy. This will need to be submitted on the Line Manager Awareness Document (Support form) which is published on the intranet. Any applications submitted without the support document will not be progressed through the process. Completion of the Line Manager Awareness Document does not mean that release from your current role is supported. Should you be successful, a release date will be negotiated between the two departments.
Candidates currently at risk will be required to complete and attach the at-risk pro-forma document.
All applicants will be subject to the Force Vetting Policy.
PROUD embodies everything we stand for as an organisation, for further detail on our PROUD values please visit the link below.
Nottinghamshire Police is committed to the principles of Equality, Fairness and Diversity, and we welcome applications from all sections of the community in our efforts to recruit a diverse and flexible workforce that reflects the people we serve.
