Admin Officer- Belfast Airport Road.

Join our dynamic team as an Admin Officer, where you’ll play a crucial role in overseeing daily administration tasks for Veterinary Trade Imports. This is a unique opportunity to contribute to the efficiency of our operations and make an impact in a rapidly evolving trade environment.

Job Opportunity: Admin Officer

Location: Belfast, Airport Road
Pay: £11.99 per hour (Paid Weekly)
Hours: 37 hours per week, 9 – 5, Monday to Friday, Hybrid Working available
Start Date: ASAP
Duration: Initially expected to be up to 6 months with an option to extend

Key Responsibilities:

1. Daily Administration Oversight:
   • Oversee daily administration tasks within the team.
   • Report directly to the EOII and/or EO1.
   • Ensure compliance with standards and deadlines.
   • Take proactive measures to address any slippage in meeting standards.
2. Data Management:
   • Create and maintain Microsoft Excel spreadsheets.
   • Manipulate and present data effectively.
3. Import Licensing and Information:
   • Draft General Licences, Import Licences, and supporting documentation.
   • Deal with queries from internal and external customers.
   • Address issues related to disease outbreaks in import processes.
4. Pet Passports and Ukrainian Pets Project:
   • Process applications for Pet Passports and import licenses.
   • Monitor responsibilities in the Ukrainian Pets Project.
   • Coordinate query responses efficiently.
5. Finance/Corporate Tasks:
   • Raise invoices on Account NI for Third Country Charges and other ad-hoc charges.
6. Veterinary Trade Imports:
   • Monitor Trade Imports inbox daily.
   • Maintain correspondence register.
   • Ensure timely response to queries.
7. Communications:
   • Provide phone line cover for trade imports.
   • Record and forward queries to the appropriate team member.
   • Address portal complaints and liaise for timely responses.
8. Content Management and Administrative Support:
   • Maintain team file plan and save documentation in CM.
   • Provide administrative support to various ongoing projects.
   • Organize meetings, take minutes, and monitor follow-up actions.

Essential Criteria:

• 5 GCSEs, including Maths & English, graded A to C or the level 2 equivalent.

How to Apply: To be part of this exciting opportunity, please apply via the link below or send your CV to Aidan.Drain@therecruitmentco.uk.