Administration Assistant

Administration Assistant (Full-Time)

Our Company

We are an established mechanical subcontractor specialising in the design and installation of all types of pipework operating within the water supply and wastewater treatment industry, working on multi-million-pound projects mainly in the South / South East of England. 

Job brief

We are looking for an office based (Horsham, West Sussex) Administration Assistant to provide a variety of administrative tasks.  This will include assisting the Administrator and support other colleagues as needed.   You will be communicating with internal staff, clients and suppliers, so good communication and collaboration skills are essential.

Responsibilities

• Carry out administrative duties such as filing, typing, copying and scanning including archiving and shredding of documentation.
• Answer incoming calls and communicate effectively.
• Maintain stationery, PPE and general office supplies by checking stock regularly, and placing orders.
• Create project site/internal folders.
• Update hire equipment spreadsheet and periodically check if any hired items need to be off-hired.
• Research and make accommodation bookings for site operatives.
• Accept office deliveries, booking in, checking and advising relevant Project Managers.
• Ensure that all project orders are recorded on the relevant Order Tracking spreadsheets and monitor tracking for outstanding deliveries liaising with Project Managers.
• Other duties to support the business as required.

Full training will be provided

Requirements

• Previous work experience in Administration role an advantage.
• Excellent knowledge of Microsoft Office suite.
• Solid organisational and time-management skills.
• Able to demonstrate a flexible, “can do” approach to their work.
• Ability to manage and prioritise workload.
• Immediate start.

Salary: £23,500 - £25,000 depending on experience