Administration Assistant

We have 1 part time admin assistant role to join our Single Point of Contact Mental Health Hub . To support / cross cover various sites.
These roles are vital in supporting our aim to provide exceptional patient care, every time.
Our patients and service users are at the heart of everything we do and we would like to hear from applicants who share this commitment.
To provide an efficient and effective clerical service to the multi-disciplinary team.
The Admin Hub is a 7 day per week service, worked on a rota basis.
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Act as first point of contact for all telephone and reception enquiries, ensuring
that messages are forwarded to the appropriate persons and visitors are
welcomed to the department.
Provide an effective clerical service to support the team, including photocopying,
typing, data input, and maintenance of an effective filing and retrieval system.
Effective liaison with multi-disciplinary staff/patients/carers/outside agencies, including dealing with appointment/service enquiries. To ensure communication is accurate, sensitive, complex and confidential and accurate information is communicated as and when required.
Responsibility, in conjunction with other administrative staff, for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records.
Ensure appropriate records are maintained as directed by Line Manager. In line with Trust Policies and Procedures
Contribute to the ordering of stationery supplies and associated procedures.
Contribute to the producing and sending of appointments and giving appropriate patient information/advice.
To register patient referrals for the service on appropriate systems following the service referral pathway.
To contribute to the maintenance of waiting lists, ensuring that appropriate appointments are scheduled/allocated to patients as directed, in line with service procedures by your line manager or clinician.
To work in a flexible manner when cover is required, to support and maintain service delivery.
Contribute to the processing of all incoming and outgoing mail.
Participate in the provision of cover and Support and maintain service delivery borough wide
Participate in the local induction process for new staff.
Participate in serious untoward incident investigations/reviews as required.
Support individual's equality, diversity and rights.
Participate in patient and public involvement activities.
Contribute towards service improvement initiatives to enhance quality of patient care.
Provide information and support to service users/carers as appropriate.
Contribute to the continued improvement and quality of the Administration Support Service.
Recognise and respond appropriately to urgent and emergency situations.
Contribute to the effective and efficient use of resources.
Understand and adhere to Trust policies, procedures and guidelines.
Report any concern regarding patient care to line manager.
To undertake any other delegated duties as appropriate and commensurate with the post.