Administrative Assistant

B's Aesthetics

An exciting opportunity to work for a successful aesthetics company. We are constantly growing and we are looking to recruit full time receptionist/personal assistant to join our practice in Newport.

Job responsibilities

Organising the companies day and diaries

Administration dealing with telephone and messages

Reminding the manager/executive of important tasks and deadlines

Diary management. Dealing with personal appointments and errands.

Arrange meetings by scheduling appropriate meeting times

Answering phone calls, emails and social media messages

Booking patient appointments using the computer system

Ordering product and stock control

General office management such as ordering stationary

Welcoming patients

completing their patient journey

Organising and job errands for our training academy

Taking payments for treatments and products

Managing and sending mail/post and deliveries

Make travel arrangements

Upselling and generating sales in clinic on a commission basis

Take minutes when needed

Liaising with staff,suppliers and patients

Miscellaneous tasks to support their manager

Managing expenses & expenditure

General cleaning and maintaining COVID-19 hygiene standards

You will be expected to provide a high standard of professional interaction and service throughout their patient journey, and to ensure the smooth running of the day-to-day clinic and administration process.

The working hours

2 days a week.8 hours per day. Days negotiable. Preferably Thursday & Friday.

Saturday Off

Sunday Off

Shifts may slightly vary if required to suit companies needs.You will receive 28 days annual leave including bank holidays. You will also be given your birthday off

A private pension scheme and private health care is offered upon completion of a 3 month probation period.

Benefits

50% staff discount up to £1,000/yr of dermatological or aesthetic treatments

Receive commissions on selected sales.

Fixed closures during Christmas, Easter, and other bank holidays.

Receive your birthday off work

Company pension contribution

Refer a friend bonus schemes

Essential skills

- Experience as an admin/Receptionist

- Being proactive and able to complete tasks in a timely manner

- Be competent with technology (phones, laptop, emails etc)

- Able to work under pressure and meet deadlines

- Multitasking and managing multiple projects

- Great customer service in a front of house role

- Focused & dedicated to the success and growth of the business

- Excellent organisation

- Planning and scheduling events with ease

- Flexible to perform tasks when needed

-Ability to drive

Job Type: Part time

Salary: From £9750

Job Types: Part-time, Permanent

Pay: From £9,750.00 per year

Expected hours: 16 per week

Benefits:

• Company pension
• Employee discount
• On-site parking
• Sick pay

Schedule:

• 8 hour shift
• Day shift

Supplemental pay types:

• Commission pay

Work Location: In person

Application deadline: 15/06/2024