Administrative Assistant

Administrative Assistant

Contract Length: 12 months (start 31/03/2024, end 30/03/2025)

Location: Leven, Edinburgh or Alloa

Role Type: Hybrid (50% remote, 50% on-site)

Hours: 40 hours per week, 8 hours per day

Duties:

• Processing of requests to create, amend and maintain Purchase Orders on COUPA.
• Liaising with the market advisor for any purchase order queries or requests not in the administrator access.
• Running SAP reports as requested by Project Engineers and to verify Internal Order transactions.
• Dealing with queries received in the shared email address for the Hub Admin team or by direct email.
• Dealing with action or escalation within PROMPT via admin access.
• Weekly Parked and Blocked file processing.
• Monthly processing of Goods Received Not Invoiced.
• Monthly updating of weekly safety statistics in preparation for Team Meeting using the safety stats database.
• Maintaining shared files and updating procedures.
• Supporting asset capitalisation through the assets under construction process.
• General administrative tasks to support CapEx projects team.

Skills:

• Have the ability to work well within a team as well as the ability to make effective decisions and thrive in situations where they can solve problems.
• Excellent organisational skills for own work and to facilitate structure in the wider team.
• Self-starter who can proactively prioritise own workload.
• Pushing forward your own ideas about improvements to current approaches and appraise new opportunities. You'll have the aim to make a positive difference to manufacturing excellence and show your excellent communication skills.
• Work alongside both internal and external partners to achieve individual and shared outcomes.
• Have validated IT skills as you are going to be responsible for management reporting systems.
• Prior administrative experience.
• Excellent computer skills.
• Attention to detail.

Damia Group Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept our Data Protection Policy which can be found on our website.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.

Damia Group is acting as an Employment Business in relation to this vacancy and in accordance to Conduct Regulations 2003.