Commercial Property Paralegal - Training Contract

My client is a well-established London based law firm listed who are looking for a Commercial Property paralegal to join their busy Commercial Property team in order to support their continued growth.

The salary offered is competitive and there is a opportunity to earn a Training Contract with the firm.

They will provide access to quality work alongside a professional and supportive work environment that will encourage exponential development and career growth.

This is a full-time position working Monday to Friday, 9:00am to 5:30pm, office based. It is office based as we are seeking to provide learning and a high level of interaction with colleagues.

They’re seeking a client-focused professional to help drive results. If you excel in delivering tailored solutions and thrive in a dynamic environment, apply with you CV below.

Key Responsibilities

Activities will be varied and will include, but are not limited to the following:

Client Service

• Progressing the matter file under the solicitor’s instructions. This may include amongst other things legal research, and drafting emails, contracts and other documents.
• To provide a courteous and efficient service to clients.
• To ensure that work sent to clients and related parties is correctly prepared in accordance with the firm’s standards and precedents and the Solicitor’s instructions.
• To observe the code of practice in all areas as detailed in the Solicitors Regulatory Authority rules and regulations and to observe fully the requirements of the Solicitors Accounts Rules.
• To report complaints and issues from clients or third parties to the Team Leader.

Matters Administration

• When in control of an individual file, to ensure that standards of matter conduct, file management, administration, time-recording and accounting are maintained at all times.
• To be conversant with the firm’s computer systems and follow IT instructions directly and through procedure tabs.
• To work in a tidy, organised manner and ensure files are stored and maintained correctly.
• To assist the Solicitor to bill matters promptly and accurately; to maintain a justifiable and accurate level of work-in-progress; to pay and collect disbursements in accordance with professional and internal practice.
• To properly account for all client monies and effect transfers from client to office account when appropriate.
• To show the ability to progress the matter.

Administrative

• Answer the telephone or meet clients who call into the office with or without an appointment on behalf of the solicitor, answering queries and taking messages where appropriate and making appropriate file notes.
• Assist Solicitors with their Property files, to include:
  • Preparing contract, leases and licence documents;
  • Ordering documents from the HM Land Registry;
  • Ordering searches on lease/purchase matters;
  • Requesting funds from clients and their lenders;
  • Assisting in the completion of matters;
  • Completing Stamp Duty Land Tax Returns and Land Registry applications;
  • Scheduling of Deeds.
• Assist with marketing administration such as preparation of articles/mail shots /newsletters etc.
• Liaison with clients as instructed.
• Organise internal and external meetings including meeting room bookings and if appropriate organising refreshments.
• Maintaining client files to ensure they are up-to-date at all times.
• Collate work received from the outsourcing company including arranging necessary enclosures so that it is ready to send out. Opening and closing client files in accordance with standard procedures
• Liaison with the Accounts Department as appropriate to ensure timely and accurate accounts administration
• Undertake administrative duties such as photocopying.
• Administration associated with the archiving of files.
• Create and maintain a tidy and well organised office environment.
• Work as part of a team.
• Act on instructions from Solicitors to perform tasks in connection with client/administrative matters.

Skills and Attributes

• Knowledge, experience and passion for Property law and practices.
• Educated to degree level but not necessarily in Law.
• Experience of working within a Property Department of a Law Firm or relevant legal qualifications would be preferred.
• Administrative experience in a Law firm is desirable.
• Adopts a client-centered focus at all times taking responsibility for the level of client service they provide and takes proactive steps to maximize and improve client relationships.
• Creative problem-solving ability.
• Good written and verbal communication skills.
• Fast and accurate keyboard skills.
• Good grasp of grammar and spelling.
• Computer literacy
• Ability to multi-task, organise, prioritise and plan.
• Ability to work calmly under pressure and with a demanding work load.
• Confident with the ability to interface and develop relationships with a variety of people.
• Organisation skills including the ability to prioritise work.
• Be willing to learn, however, recognise their limit of their abilities and seek help and advice when needed Ability to follow instructions given.
• Good time keeping.
• Professional appearance.

If you have the necessary skills apply below.