Executive Assistant

Executive Assistant – £31,000 - £34,000 per annum – London, E2 / Hybrid-working

About Our Company

We are a global organisation committed to sustainable practices and ethical trading. Our work spans across continents, bringing together diverse cultures and ideas to create a positive impact in the world.

We work with the private and public sector to tackle sustainable issues found in the agricultural sector and improve the lives of those who work in the regions where we operate (Africa and Asia).

The Role

Do you possess strong administration skills coupled with Microsoft office knowledge? Are you a great verbal and written communicator with strong organisational skills, looking to take on a new challenge? If so, we have an exciting opportunity for you.

As the Executive (and Board) Assistant, you will play a pivotal role in supporting our Board members and Executive Director in the effective management of their responsibilities. Your role will encompass a diverse range of tasks, ensuring smooth coordination of meetings, agendas, and ad hoc assistance.

This is a full-time (37.5-hour-per-week) permanent position. You will be required to work a minimum of three days per week in the office.

Key Responsibilities

• Coordinate and schedule board meetings, ensuring all logistical aspects are handled efficiently.
• Manage the agenda development process, liaising with the Chair, Executive Director, and Senior Management Team.
• Prepare and distribute board papers and ensure minutes are accurately recorded and actioned.
• Maintain up-to-date board member records and liaise with relevant departments for necessary updates.
• Provide comprehensive administrative support to the Executive Director, including managing their diary and meeting arrangements.
• Document meetings effectively, ensuring actions and decisions are followed up in a timely manner.
• Organise weekly team meetings and manage travel arrangements for the Executive Director, board members, and staff.
• Coordinate with various departments for event management and internal team events.

The Benefits

• 28 days of paid holiday, excluding bank holidays.
• 8% employer contribution to pension
• Flexible working schedule, hybrid work and compressed working Fridays.
• Season ticket loans
• Cycle to work scheme.
• Paid professional development and training.
• Private medical insurance after 6 months
• Life insurance 4 times the salary eligible after day 1
• Employee Assistance Programme.

The Person

• Minimum 3 years of experience in a similar role, preferably in a multicultural setting.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, Outlook, Zoom, and online conference systems.
• Ability to manage deadlines, prioritise tasks, and work under pressure.
• Detail-oriented, self-motivated, and capable of working both independently and as part of a team.
• Flexible and adaptable, able to meet the changing needs of executives and board members.
• Preference will be given to candidates with the Right to Work in the UK and are based in London.

If you're interested in this role and think you'd be a good fit, then please click the apply now button to find out more.