Executive Assistant

Job Title: Executive Assistant
Type of Business: Public Sector
Location: Remote with occasional travel to London or Leeds
Hourly Rate: 11.76 - 17.69 depending on experience
Start Date: ASAP
Length of Contract: Until June 2024 with the possibility of extension
Hours: 37.5
GI Group are now seeking to appoint an Executive Assistant to our Public Sector client. The Executive Assistant will will work as part of a team in delivering an efficient and effective Business Management Support service. They will support a Senior Director to ensure that they manage their day as efficiently as possible.
Main Duties of the Executive Assistant:

• Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate
• Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
• Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule.
• Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material.
• Assist with the setting up and management of effective business processes
• Work with all team members in the collection of information for performance reporting on relevant team projects.
• Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
• Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.
• Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
• Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.

Role Requirements:

• Attention to detail and thorough administrative skills
• Strong IT skills
• Ability to work on own initiative and as part of a team
• Discretion and the ability to maintain confidentiality
• Prior experience of supporting Board Members and Senior Managers
• Experience in preparing Board papers, agendas, and minute taking
• Experience with complex diary management

Hiring Contact: Laura Vieira
Agency: GI Group
If you would like any further information about any vacancies before applying, please feel free to contact