Executive Assistant - Brand Assistant

Brand Assistant / Executive Assistant

Reporting to:   Chief Executive Officer – supporting Commercial & E Comm Directors as well as FD and CEO

Based:              Hybrid & London – Tottenham Court Road(3 days per week)

£25-30,000 benefits private health, pension statutory holiday and Life assurance

The Role

Responsible for providing comprehensive support to multiple directors - with a focus on enhancing the overall brand image and ensuring seamless operations.

Job description:

1. Schedule Management:

• Coordinate and manage complex schedules for multiple directors.
• Ensure efficient time management, prioritizing tasks and appointments.

2. Communication:

• Act as a primary point of contact, handling emails, phone calls, and other communications.
• Draft and edit correspondence, maintaining a professional tone and adherence to brand guidelines.

3. Administrative Support:

• Perform various administrative tasks, including document preparation, meeting and calendar co-ordination and data management.
• Handle expense reporting and team leave management

4. Brand Representation:

• Uphold and promote the brand image in all interactions.
• Collaborate with team members to ensure policies and brand procedures are met

5. Collaboration and Coordination:

• Liaise with internal departments and external partners to facilitate smooth operations.
• Assist in organizing events, meetings, and brand-related activities.

6. Research and Analysis:

• • Stay informed about industry trends and competitors.

7. General Management of the office

• • Including stock cupboard, office supplies,
  • liaising with property manager and landlord

Requirements

• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in office software and tools.
• Ability to handle sensitive information with confidentiality.
• Adaptable and able to work in a fast-paced environment.
• Positive demeanour with a can-do attitude
• Ability to adapt to changing priorities and multi-task.
• Must be a self-starter and able to independently move projects forward, prioritise tasks, and meet deadlines

Education and Experience

• Proven experience as an assistant or coordinator, preferably in a brand-focused environment.
• Bachelor's degree in relevant field preferred
• Previous experience in brand management, personal assistance, or a related role.