Executive Assistant / Receptionist

My client is an independent investment fund management with approximately a billion of equity funds under management. It is very well established and has capital assets and capital asset-based businesses, either independently or in partnership with existing owners/industry partners.

Job description - Executive Assistant/Receptionist

To be responsible for:

• Monitoring and screen incoming calls, taking messages
• Managing front of house duties, greeting guests and advising staff of their arrival
• Providing direction for visitors and staff
• Organising meeting rooms (before and after meetings)
• Organising lunches, refreshments

• Extensive diary management including scheduling appointments and board meetings, both internally and externally

• Event management
• Facilitating travel arrangements - including flights, trains, hotels, restaurants and taxis
• Expenses
• Collecting and distributing incoming mail/deliveries
• Facilitating office repairs/maintenance
• Liaising with building manager for office requirements
• Managing office supplies and suppliers including: stationery, IT equipment, cleaners, recycling, confidential waste, refreshments etc
• Maintaining office filing systems
• Logging deal updates and producing weekly deal sheets for the team

We are looking for a candidate with:

Essential

• Self-motivated/willingness to learn
• Flexible "muck-in and can-do" attitude
• Strong organisational skills
• Good communication skills
• Team player

Beneficial

• Fire Warden/first aider experience
• Proficient with Microsoft office - outlook, word, excel etc

This opportunity is being advertised by the Office Angels West End team.

Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.

If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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