Executive Assistant

Senior Executive Assistant

Are you a senior level Executive Assistant looking for the opportunity to join a school and support a busy Bursar in their capacity as COO and Company Secretary? Are you experienced at being the main point of contact for senior level stakeholders and working at a strategic level as well as the day-to-day operational EA work? If so, read on to find out more about this exciting opportunity!

Senior Executive AssistantResponsibilities

This Senior EA position will involve, but will not be limited to:

• Supporting the Bursar with incoming correspondence, emails, telephone calls and identifying immediate business requirements, taking action as appropriate, on behalf of the Bursar
• Working with senior level stakeholders, attending, and taking minutes at executive meetings and being the main point of contact for the governing council
• Coordination of the annual school development plan alongside the Head and Bursar
• Managing school insurances, licences, and dealing with parental concerns and feedback logs
• Overseeing all school policies and compliance records adhering to deadlines and keeping details updated such as Director and Trustees’ personal details

Senior Executive Assistant Rewards

In addition to a competitive salary, the Executive Assistant will receive 30 days annual leave plus bank holidays and a generous pension scheme, enhanced maternity and paternity pay, free life insurance, access to an EAP, free parking onsite, discounted bus pass and cycle to work scheme. They will also have the opportunity to work in a fast-paced business, working within a supportive and friendly environment.

The Company

Our client is an inclusive and diverse independent day and boarding school for ages 3 – 18 years in Oxfordshire.

Senior Executive Assistant Experience

To be successful in this role, you will have professional administrative qualifications or relevant experience at a senior PA/ EA level, alongside demonstrable experience of effectively managing a range of digital systems and databases. You will need to be highly IT literate - Gmail, Google Docs/Sheets, databases, and Microsoft Word/Excel. You will possess excellent communication skills, both written and oral and the ability to write clearly and concisely and to proofread accurately. You will have strong interpersonal skills as well as being a team player who can comfortably manage multiple tasks whilst prioritising effectively. You will be liaising with senior level stakeholders from the governing body, board of trustee, SLT and will need to be resilient with a 'get on with it' attitude and be experienced at handling confidential information and dealing with confidential matters with a high level of emotional intelligence. You will be organised, efficient with excellent attention to detail and accuracy and will be able to manage upwards as the Bursar is extremely busy overseeing the prep and secondary school sites and needs a lot of assistance to keep on top of everything. You must have previous Executive Assistance experience. 

Location

This role is primarily office-based at the school in Oxford. There is car parking and a bike shed available, however it is easily accessible via public transport. There will be the possibility of occasional home-working depending on workload and Bursar commitments but you must be able to be onsite the majority of the time.

This role is full-time, permanent  and all-year-round.

Please ensure you are able to commute to north Oxford daily before applying.

How to Apply for this Senior Executive Assistantrole

Please apply by sending an up-to-date CV and cover letter to

Successful candidates must have the right to work in the UK. Sponsorship is not available. You will be required to undergo statutory checks such as DBS and medical questionnaire, before the commencement of employment in this organisation.

"INDBOOST"

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter