Executive Assistant

Executive Assistant
Edinburgh Based
Circa £34k
Seeking to speak with experienced EA`s in the Edinburgh Area or someone who has been a PA supporting Senior Management or Board Level. Experience of working on own initiative in a complex environment, providing a comprehensive and confidential executive support service at an Executive level is essential.
To act as the lead officer for the co-ordination and management of responses to all Freedom of Information requests ensuring full compliance with statutory and legal obligations; providing clear advice and guidance to staff. This will require working with the Director of Communications, Policy and Research.
Deputise for the Executive Development Manager when required.
Abilities/Skills
Essential:

• Well-developed practical EA Assistant skills eg. fast, accurate typing ability, audio typing skills, minute taking experience
• Ability to demonstrate tact, discretion and good awareness of confidentiality issues.
• Flexibility and openness to change is essential
• Excellent communication skills and the confidence to communicate with a variety of people at all levels in business
• Excellent planning and organisational skills
• excellent organisational and time management skills with the ability to prioritise and complete a very busy workload effectively

Job Description

• Advise on national protocols, policies and guidance
• provide briefing papers/reports on parliamentary committees and SG/SFC policies/guidance notes
• Support members of the Executive team
• Produce draft committee papers and briefing notes on behalf of the executive team members
• carry out research and analysis as requested
• Manage and co-ordinate all FOI responses
• Undertake and lead on relevant projects directed by Executive members which would involve working with colleagues across the College and senior external stakeholders
• co-ordinate actions against audit recommendations
• check claims for expenses submitted by senior management team members ensuring all claims are made in accordance with college policy, report and record sickness absence of senior management
• responsibility for the development and maintenance of the senior duty management rota in accordance with the incident management procedure
• attend and participate in management meetings on a regular basis
• communicate and manage confidential and sensitive information in line with GDPR and college policies
• To support and influence relationships with external stakeholders eg SG, Scottish Funding Council, Local Authorities, NHS and other public bodies.
• Plan, prioritise and organise own workload to deal with urgent business needs acting with freedom and autonomy.
• act as an ambassador for the business in line with values and behaviour
• support purchase orders and invoice management, ordering via PECOS system
• Provide training and support to new members of staff as required

The above list of duties is illustrative and not exhaustive. The post holder may be required to undertake any other duties with the character or level of responsibility of the post, as directed by the line manager or executive team members.
To apply for this role, please supply your cv - to speak with a consultant for further information, please contact Angela McBrearty on (phone number removed).