Executive Assistant (Infrastructure)

Executive Assistant (Infrastructure) - Edinburgh - Salary up to £30,000 p/a DOE     

Are you an experienced PA looking for a new opportunity? Do you want to work with a leading, global firm? Are you keen to join an established business, based in Edinburgh City Centre? 

We are looking to speak to experienced PA's who are looking to secure a new opportunity in Edinburgh! For this role, you will have experience providing PA support to a team of Partners/ Fee Earners within a busy Infrastructure team, providing diary management, administrative support as well and excellent stakeholder contact daily. Ideally, you will have experience within a Legal or Professional Services environment, and can manage your time and diary effectively to complete all tasks to a high standard within set deadlines. This is a fantastic opportunity to join an established business who are highly regarded in their field! 

This is a full-time, permanent role, working core business hours Monday - Friday. The salary for this role is up to £30,000 p/a + DOE. 

Are you who we are looking for? 

• You are an experienced PA with experience within the Legal or Professional Services sectors 
• You enjoy building relationships with key internal and external stakeholders daily 
• You are proactive, well organised, and able to manage a variety of tasks daily working within set targets and deadlines
• You are experienced in the use of Microsoft Packages, Digital Dictation and other software 
• You can manage your time and diary to complete a volume of tasks within specified timescale 
• You can work well individually and within a wider team environment 
• You have experience completing a variety of administrative tasks 
• You are proactive, flexible and able to handle an ever changing diary daily 

What is the day to day like? 

• Producing correspondence, documentation and presentations using relevant software daily 
• Opening and closing client files, completing any AML checks, and following all internal processes and procedures daily 
• Managing diaries daily, checking any weekly, monthly or annual commitments in advance
• Booking internal meetings, IT Support, catering and travel when required 
• Managing any email accounts, including Partner and Fee Earner inboxes while absent
• Managing attendance, rooms and technology for any internal team meetings, as well as following up with actions 
• Carrying out reviews with Fee Earners in connection with billing and payment of invoicing 
• Managing a process for producing invoices, as well as completing all information for client portals 
• Handling any enquiries regarding invoicing, gaining PO numbers when required and other duties 
• Completing all filing, scanning, binding, photocopying and other administrative tasks
• Building relationships with key internal and external stakeholders, providing excellent standards of service at all times
• Completing all other administrative duties when required 
• Liaising with internal teams including Finance, Facilities, Reception, Marketing, IT and others 
• Providing support within the wider PA group across all divisions and offices when required 

Interested? If so, please reach out to Chivonne Gray via cgray@hrcrecruitment.co.uk or call 0141 353 8370 for a confidential chat! 

HRC Recruitment acts both as an employment business and an employment agency.