Executive Assistant/Project Coordinator

Due to continued success, CarmichaelUK, the leading civil engineering recruitment agency is expanding! We are now looking for an EA/Project Coordinator to join our team in Stratford, London.

As an owner-managed independent agency, we are able to do things differently, offering our staff and candidates the very best opportunities to progress their careers. We have won and are regularly nominated for industry recognised (Recruiter & REC) awards, including “Best Construction & Civil Engineering Agency”, “Best Engineering Recruitment Agency” and “Best Company to work for”. Our MD has been nominated for “The UK Recruitment Agency Leader of the Year”.

We operate nationwide recruiting for the UK’s largest civil engineering projects including Crossrail, HS2, Thames Tideway and the Trans-Pennine Upgrade. We also operate internationally with a focus on Australia and New Zealand. A high proportion of our Recruitment Consultants come from the Construction industry which provides our clients with unrivalled technical expertise. Our ability to supply large teams to the most iconic civil engineering projects in the world is unique. We are known for looking after our contractors well and helping them to build their careers. Above everything else we care and are proud to be a part of the construction industry.

The role:

The purpose of the role is to act as first point of contact manage all aspects of the MD’s day including booking meetings/appointments, organising their correspondence and running professional errands to enable them to allow them to focus on more important aspects of their job role. To have an understanding and awareness of the MD’s needs in order to make good decisions under pressure.

Ensuring that all employees understand and adhere to the company’s cyber security protocols will be an ongoing educational programme that the office manager will promote across the business.   

Some of the tasks that will keep you busy will include: 

• Management of the MD’s diary
• Provide assistance to efficiently manage Directors time in support of Business Development requirements
• Diary and email management as requested by Directors
• Research assistance to the Directors in support of maintaining an up-to-date CRM and for ongoing local and international project opportunities
• Project manage and agree timescales, costs and resources needed with Directors
• Liaise with and wherever necessary, negotiate with suppliers for services
• Document preparation as required for Directors and Executive Assistant
• Research business opportunities and provide information in relation to these opportunities to Directors
• Reviewing reports before distribution
• Liaising with Directors and Managers to ensure all business processes are followed
• Liaising with external stakeholders to ensure that processes deliver all obligations
• Ensuring remedial actions are addressed in a timely manner
• Providing research and reports to Directors as required
• Preparing correspondence on behalf of the Directors as required
• Preparing presentations, spreadsheets, flow charts and reports
• Using our CRM to update data and input information

In return you can expect:

• A strong performance related package with visibility of career progression
• Pension, life assurance, and private health insurance
• An inclusive social culture including team lunches and after-work events
• Dress down Fridays, occasional work from home, and opportunities to work flexitime
• 25 days annual leave + bank holidays, with the option to buy or sell up to 3 days per year
• Regular opportunities for volunteering with our chosen charities

As a company, we are aware that our staff should reflect the local communities in which we work. We are a Level 2 Disability Confident Employer, a Champion of both Stonewall and Time to Change and have signed the Armed Forces Covenant.

CarmichaelUK is an equal opportunities employer and promotes a culture where diversity is welcomed and celebrated. If you require reasonable adjustments to take part in the recruitment process please email our HR team.