Facilities Coordinator

Facilities Coordinator
Birdcage Walk, Central London
About Us
With over 115,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the mechanical engineering profession since 1847.
We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging innovation.
Our home in London is One Birdcage Walk, a unique and versatile historical venue with 18 spaces that host over 1,000 events for up to 210 people each year.
We are Investors in People (IIP) Gold accredited, which reflects our organisation’s commitment to our employees who are a vital part of supporting our engineers.
We are now looking for a Facilities Coordinator to join us on a full-time, permanent basis.
The Role
As a Facilities Coordinator, you will provide a range of high-quality, timely administrative support to the Head of Building Services and Facilities Manager.
Supporting the smooth running of the Facilities Department, you’ll co-ordinate day-to-day issues, such as equipment and service failure, and assist with a range of general facilities duties.
You’ll act as a key departmental lead for finance activity, monitoring expenditure and providing detailed budget information to assist with setting budgets.
Additionally, you will:
- Respond to day-to-day facilities enquiries
- Administer and manage the motor fleet provision 
- Arrange meetings and take notes
- Update departmental procedures
- Ensure all health and safety administration is maintained
About You
To be considered as our Facilities Coordinator, you will need:
- Proven administration experience
- Familiarity or knowledge of relevant health and safety requirements
- Good written English skills
- Strong interpersonal skills
- Good organisational and multi-tasking skills
The Benefits
- Salary circa £30,000, depending on experience
- 26 days’ holiday per annum plus Bank Holidays
- An extra day off for your birthday
- Benefits including stakeholder pension scheme, life assurance and private health cover
- Continuous training and career development
- A range of wellbeing benefits to encourage a healthy work-life balance
This is an exceptional opportunity for an administrative professional to advance their career with one of the fastest-growing professional engineering institutions.
As a pivotal member of our team, you will play a crucial role in contributing to the smooth functioning of our esteemed institution, all whilst working in one of London’s most iconic Victorian buildings.
Overlooking the beautiful St James’s Park and just minutes away from London’s most sought-after landmarks, One Birdcage Walk is an incredible environment to work in providing both inspiration and convenience.
Please note that interviews will be held on an ad hoc basis as suitable applicants apply and an immediate start is available for the right candidate.
We regret that we are unable to reply to each applicant, therefore, if you do not hear from us within 28 days of your application for this post you should assume that you have been unsuccessful on this occasion.
Other organisations may call this role Facilities Administrator, Facilities and H&S Coordinator, Office Manager, Receptionist, Office Assistant, Administrator, or Facilities Management Administrator.
The closing date for this role is the 2nd of February 2024.
Webrecruit and Institution of Mechanical Engineers are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you want to take the next step in your career as a Facilities Coordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.