Fleet and Facilities Administrator

Facilites and Fleet Administrator

Facilities and Fleet Administrator
We are seeking a proactive professional to join our team as a Facilities and Fleet administrator. In this role, you will collaborate with internal and external stakeholders to maintain an efficient document management system for facilities. Additionally, you'll manage inbound documentation, ensuring accuracy and compliance with legal requirements. Your responsibilities will also include coordinating administrative support for facility audits and assisting the Fleet Manager with database maintenance and first-line Fleet support.
Key Responsibilities:

Collaborate with all parties within the Facilities department and related compliance functions.

Manage inbound documentation, ensuring accuracy and compliance.

Maintain the Pre-Planned Maintenance schedule.

Coordinate admin support for internal and external facility audits.

Liaise with other departments to ensure cooperation and attendance targets are met.

Participate in audits to monitor internal compliance and drive continual improvement.

Maintain compliance documentation from assigned contractors.

Periodically review and update activities to ensure suppliers meet company requirements.

Collaborate with the Facilities team to maintain office space upkeep and presentation.

Maintain the company car fleet database.

Provide first-line fleet support for employee queries and compliance processes.

The successful candidate will have the following:
Proficiency in using Facilities Management software (such as CAFM, Topdesk, QFM, or similar) or equivalent record-keeping systems.
Relevant business administration qualification or demonstrable experience in a similar administrative role.
A keen eye for detail and understanding of Facilities and Fleet-related documentation, particularly from contractors involved in Mechanical, Electrical, or Environmental service delivery.
Strong interpersonal skills with a focus on providing excellent internal customer service.
This role offers

Salary range from £24,000-£26,000

FTC 6-12 months

Hybrid

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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