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SalaryAre you an experienced Fleet professional, who has a keen eye for detail and thrives in a fast-paced environment? We’ve created a brand-new position for a Fleet Coordinator to assist our Payroll & Projects Manager with the day to day management of our fleet here at Arco, so if this sounds like your next role, then we’d love to hear from you!
As our new Fleet Coordinator, you’ll ensure that the fleet planning, sourcing and operational process is carried out, engaging all related suppliers and stakeholders including GNFR and the Payroll & Benefits team to ensure the effective running of Arco’s company fleet.
This role is a hybrid position, with a mix of remote working, and office-based days (2 or 3 days a week) from our head office in Hull. Occasional travel may be required around the UK when required.
Key responsibilities include:
As our new Fleet Coordinator, you’ll ensure that the fleet planning, sourcing and operational process is carried out, engaging all related suppliers and stakeholders including GNFR and the Payroll & Benefits team to ensure the effective running of Arco’s company fleet.
This role is a hybrid position, with a mix of remote working, and office-based days (2 or 3 days a week) from our head office in Hull. Occasional travel may be required around the UK when required.
Key responsibilities include:
- Maintaining the Fleet Inventory and Data Management with 3rd parties (New Starters / Leavers / Date changes / Eligibility changes)
- Contributing to the effective operation of the Fleet through active participation in activities required as a key member of the department and ensuring SLA’s / KPI’s are met
- Procurement of vehicles, Driver Training, Fuel Consolidation and Alternatives, Insurance Matters, Vehicle management issues where intervention is required - (Fuel cards, MOT’s, provision of Daily Rental vehicles, MID compliance etc), Driver management - (Parking Permits, Driving Offences, New Starters etc.)
- Maintaining the relationship with the suppliers for products and services related to fleet ensuring SLA service provisions are met
- Providing data insights and analysis with required reports (SLA performance pack, Fleet Inventory / Data
- Management, Outstanding MOT’s, Fuel reports, Sustainability reporting, Vehicle & Driver from Telematics), information and feedback to contribute to effective strategic planning and budgeting in agreed formats and within agreed timeframes
- Ensuring adherence throughout the group to the Vehicle Policy by making random checks on a monthly basis
- Coordinating with the fleet management company to ensure competitive vehicle manufacturer discounts are maintained to provide most cost effective / attractive options for colleagues
- Monitoring compliance with Operators Licence regulations and driver hours rules via regular checks with operational management teams and escalating where required
- Keeping up to date with changes in legislation / Operators Licence regulations and impacts on current schemes
- Constantly striving for continuous improvement
On top of working for the UK’s leading integrated health and safety experts, you’ll also receive:
- Up to £30,000 a year plus up to 10% bonus
- 32 days holiday inclusive of bank holidays, plus the option to purchase up to 5 more days
- 2 fully paid Community Volunteering days every year
- An excellent pension and 8x salary Life Assurance scheme
- A huge range of high street retailer discounts to help with cost of living via MyArco Perks
- Free, 24-hour access to our Employee Assistance Programme
- Access to our Learning Management System, to support your personal and career development
- Long-term service awards – we’re proud to have employees who have worked for us for 40 years
The ideal Fleet Coordinator will be/have:
- Previous experience within a Fleet based role, with experience of Operators Licenses
- Excellent communication skills, both written and verbal, with experience of communicating with third party suppliers
- Able to develop relationships with both internal and external stakeholders
- Competent using MS Office, in particular Excel
- Able to analyse data sets and provide recommendations for improvements
- Customer focused with a high degree of commercial awareness
- An independent think who is highly organised
