Hr Administrative Assistant

Position: HR Administrative Assistant

Location: Hybrid - Minimum 2 days a week in our Thornhill, Dumfries office.

Salary: Up to £27,000, dependant on experience

Contract: Full-Time, Permanent

Do you have a passion for Human Resources, thrive on a challenge and are adaptable to change? Are you energised by the thought of working for an organisation that makes the world a safer place every day?

This is a great opportunity to join an expanding HR team within a fantastic humanitarian organisation. You will play a key role in providing administrative support to the Human Resources team, both here in the UK and internationally.

About HALO

The HALO Trust is the world’s largest and oldest international humanitarian mine action charity. Our mission is to save lives and restore livelihoods for those affected by conflict. HALO is known for its work to clear landmines as well as the disposal of other explosive hazards such as bombs, rockets, and improvised explosive devices (IEDs). HALO was established in Afghanistan in 1988 and now employs over 11,000 staff across 32 countries and territories.

About the role

Due to our continued growth we are excited to be recruiting for the role of HR Administrative Assistant on a permanent basis here at The HALO Trust.

Reporting to the People Services Manager, this is an opportunity for you to be at the heart of bringing HALO’s mission to life, and we are looking for someone with a strong work ethic, who possesses the ability to work at pace in an ever-changing environment.

Key Responsibilities:

• Monitoring of the HR mailbox, ensuring that all queries are dealt with in a timely and courteous manner.
• Maintaining the HR database, ensuring that it is accurate and complies with current legislative requirements.
• Taking charge of the leaver’s process, including offboarding, exit interviews and the collating of feedback for the HR team.
• Producing and distributing all employment documents, as well as maintaining the staff organisation chart.
• Maintaining insurance data, liaising with the insurance broker and dealing with insurance claims.
• Providing proactive HR advice on HALO policies and procedures as required, within the realms of expertise.
• Supporting the Director of HR with the implementation of a high-performance employee culture, including assisting with employee relations, sickness/absence and disciplinary actions.
• Analysing data, tracking trends and reporting findings to the People Service Manager.
• Delivering the induction process for all new staff and managing The Halo Trust intranet.
• Ensuring the payroll database is updated as required.

Requirements

• Previous HR experience would be beneficial, but we are also interested in hearing from people from all backgrounds who have a genuine passion for Human Resources.
• Excellent IT skills are essential.
• Excellent communication skills, both written and verbal.
• Experience of working in a fast-paced environment, preferably office based.
• Demonstrable problem solving skills.
• Excellent organisational skills.
• Self-motivated, with the ability to work autonomously with little supervision.
• Strong work ethic and a positive attitude.

**Please note that applications without a cover letter tailored to this role will not be considered**

Benefits

HALO offers a friendly, welcoming and supportive place to work, and as part of the halo team you can enjoy a variety of benefits, which include:

• Salary up to £27,000, dependent upon experience
• Private Medical Insurance
• Annual Leave: 25 days plus 8 statutory holidays
• Non-contributory life assurance
• Occupational health services
• Pension contributions matched by HALO up to 5%
• Excellent opportunities for career progression
• Cycle to work scheme
• Flexible working policy

Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 18th February 2024.  We reserve the right to amend the closing date depending on the number of applications received.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people form a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.