Hr Administrator: Onboarding

Working With Us

The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.

We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.

To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page to learn more.

Main Areas of Responsibility

Onboarding Administration

• Administration of the onboarding process for Head Office appointments; reference requests, new starter forms, right to work check, qualification checks and an Enhanced Disclosure and Barring Service (DBS) check.
• Initiate online medical checks and identify and disabilities which need escalating to the Head Office HR Office.
• Drafting employment contracts to ensure these are correct and consistent
• Completing new starter set up requirements; inputting employee details on the payroll portal, arranging IT and phone equipment, issuing building security passes etc.
• Showing positive qualities, mentality and behaviours to work as part of a team to support a responsive, compliant and highly regarded onboarding service
• Maintaining standards and data integrity across tools and systems and ensure candidate data is accurately recorded into HR systems.
• Proactively identifying opportunities for improvements early on and take ownership to work with your hiring managers and the HR team to deliver results.

HR Administration

• Compiling personnel files for Head Office employees
• Updating the Head Office Single Central Record (SCR) for all new starters
• Inputting of new starters onto the external payroll portal
• Submitting DBS invoice payments to the Finance team ensuring that prior approval is obtained
• Assisting with the maintenance of the probation monitoring process for Head Office
• Co-ordinating new starter termly induction sessions
• Providing administrative support to the Head of HR, HR Business Partners and HR Advisors.
• Providing cover and support to the HR Administrator as and when required.

Academy HR Support

• To be the first point of contact for onboarding queries, liaising with academies, internal and external providers and escalating as appropriate
• Support with projects, initiatives and helping to develop resources for training new HR staff in academies
• Support where required in evaluating job descriptions using the Greater London Provincial Council Job Evaluation Scheme – training to be provided.
• Providing administrative support to the wider HR function
• To complete Ad hoc tasks, as and when required

What We are Looking For

Qualifications & Experience

Essential

• Educated to ‘A’ Level or above
• Experience in a busy administrative role

Desirable 

• Working towards a CIPD qualification, or similar
• Experience of working in a HR or recruitment department
• Experience of using an ATS/HRIS or data management systems

Knowledge 

• A keen interest in HR and Employment Law

Skills

• Ability to understand and support hiring manager needs and challenge managers where needed
• Ability to be trusted with highly confidential information.
• Ability to think creatively and outside the box
• Results driven and proactive and not compromising on quality
• Analytical - ability to use data to drive decision making and track progress
• Passionate about HR and ensuring outstanding candidate experiences
• Resourceful, meticulous, and organised with the ability to multitask
• Able to problem solve and create innovative solutions
• Excellent communication skills, exceptional writing skills and attention to detail
• A desire to learn and constantly review what “best practice” looks like
• Fantastic organisational skills
• Results oriented with a resourceful and flexible approach.
• High degree of independence and self-motivation
• Organised and self-motivated, proactively identifying urgent requirements, prioritising and ensuring that deadlines are met
• Able to work in a calm, orderly and professional manner
• Proficient in the use of computers and databases

Applying for this Position

If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation.

Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date.

When applying, you will have the option to import your CV or use a LinkedIn ...