Hr And Office Administrator

We have a fantastic opportunity for a HR and Office Administratorto join our teambased in at London Gateway in Corringham. You will join us on a full time permanent basis and in return,you will receive a competitive salary plus benefits.

Transmec Group is the transport and logistics company created by more than 170 years of passion and dedication from the Montecchi family.

Over the years, we have used our knowledge and expertise to deliver customised solutions that not only meet, but exceed the specific needs of our customers "Our mission is to become a strategic partner for companies and to increase their brand value through logistics and transport."

About the HR and Office Administrator:

As our HR and Office Administrator, primarily your daily responsibilities is to provide administrative support and assistance to the HR department and other business areas. This a unique role for a person who is looking for a variety where you can develop.

Responsibilities as our HR and Office Administrator will include:

• Prepare documentation relating to the whole employee life cycle in line with data protection requirements, to ensure accurate, easily accessible data such as recruiting, employee on boarding, ), pre-employment checks - Reference requests, check right to work and assisting in process DBS checks. Training and development, exits interviewing. Prepare maternity and paternity leave letters, processing leavers, assist with monitoring probationary periods. To prepare letters for probations reviews, investigations, disciplinary, grievance, resignations, and other letter preparation when required
• To Maintain HR systems to ensure holiday and absences are recorded and assist with reporting when required, to keep the system up to date, recording with new starts and leavers accordingly. Support users who use the system.
• Manage queries and requests that come through to the HR team, assist with reporting and audit preparation;
• Assist colleagues to develop and improve HR systems, providing advice/training to users and assisting with data migration where required. Assistant the HR and compliant manager when required.
• To assist with shortlisting candidates with the line manager and assisting with the end to end recruitment, advertising, shortlisting, telephone interviews, face to face interview ( if required)
• Scheduling appointments/meetings/interviews when required
• Conduct inductions with new employees
• Filing ensuring employee files are updated. Any other administrative support ensuring high levels of accuracy at all times. Answering basic employee queries
• Supporting on HR projects
• Liaising with the payroll department with new starter and leaver information
• Support for Line Managers in managing staff
• Taking meeting minutes when required, type up minutes and ensure they are signed by all parties.
• Chase outstanding documents from employees and line managers
• Assist the HR team and management when required.

General Office

• Internal and external post, answer phones and emails.
• Purchase ordering stationary, cleaning products, IT equipment and any other adhoc requirements for all 3 branches
• Adhoc stationery - Fortnightly stationery check & order.
• Assist other areas of HQ such as the accounts department when required. Credit card receipts to Accounts.
• Arranging taxis, hotel accommodation and flights when required. Meeting lunches & refreshments.
• Vehicles Dart charge, breakdown cover, deal with vehicle insurance cover, book vehicle services/mots/tyre replacements as and when requested.
• Ensure all relevant administration procedures are followed and completed satisfactory to the required company standard.
• To work within the companies operational procedures and within statutory requirements including the provision and maintenance of a safe working environment.
• Contribute by ensuring good team work and high standards
• Always follow health and safety rules, instructions, avoid improvisation and comply with the employee handbook/health and safety policy.

Additional tasks and responsibilities will be required within reason to support the needs and requirements of the business.

What we are looking for in our HR and Office Administrator:

• Be CIPD level 3 qualified would be an advantage.
• Strong HR administration experience.
• Experience of taking meeting minutes, such as displinary and grievance hearings.
• Have an accurate and methodical approach to work.
• Will be able to meet deadlines and prioritise work
• Have an understanding and maintain personal and data confidentiality in line with GDPR regulatiions
• Must have the ability to work flexibly, problem solve and have attention to detail

In return for joining us, we will offer you the following benefits:

• Company events
• On-site parking
• 30 days inclusive of bank holidays (On completion of 3 years service an additional day is added each year till a maximum of five additional days on completion of seven years service)
• Retail discount vouchers
• The Employee Assistance Programme (EAP) service
• Sage employee benefits

If you feel you have the skills and experience to become ourHR and Office Administratorthenplease click apply today - We d love to hear from you!

Transmec UK Ltd actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. Diversity, Inclusion and Equity means bringing your full self to work. We encourage and welcome applications from all underrepresented groups, as we believe and strive for community representation within all our teams, structures and organisation. Diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.