Hr Coordinator (Fixed-Term Contract)

Human Resources is currently seeking a versatile and proactive individual to join our team. The HR Coordinator is responsible for supporting the HR team in providing a full suite of HR service to the business. The successful candidate will play a key role in ensuring appropriate procedures are maintained and functioning effectively. This person will also provide support to the UK HR team and work closely with our US specialist HR functions in addition to participating in projects and initiatives as required. This will be a 12-18 month fixed-term contract.
What you’ll do:
HR organisation
› Acting as first point of contact for employees on general HR queries
› Providing assistance to employees and managers using our employee self-service applications – Workday and Dayforce
› Keeping stakeholders updated with new starters and leavers on a regular basis
› Carrying out the new starter induction sessions on the new starter’s first day
› Management of the HR Inbox – including processing HR letters, reference requests and invoices
› Creating and maintaining employee files, ensuring consistency and accuracy
› Maintaining the organisational chart
› Ensuring HR files are audited as necessary
› Updating the HR manual for all internal HR processes;
› Supporting HR processes such as the annual performance and compensation reviews;
› Managing selected sickness cases
› Minute taking for Employee Relations cases
› Maintaining and updating the Employee Handbook
› Managing the HR intranet site (Sharepoint)
Payroll
› Coordinate the payroll process including: new hires; leavers; changes to benefits (additions/deletions); maternity/paternity; and salary changes;
› Liaise with the specialist Payroll team in the US
› Respond to ad-hoc employee payroll queries;
Benefits Administration
› Maintaining and updating employee benefits (season ticket loans, private healthcare, eye care, pension, etc);
› Liaising with benefit providers and internal benefit teams to ensure employees are enrolled in plans and able to access their benefits
› Supporting the benefit renewal process. Ensuring up to date information is held on all plans.
› Resolving any employee queries
Learning and Development
› Assisting employees with course booking/enrollments
› Tracking costs and managing invoicing
› Preparing MI reports on all learning activity.
HRIS
› Maintaining and updating of internal systems/ HR data to ensure consistency and accuracy.
› Adhoc projects with HR systems team to improve system functionality and ensure that data is fit for purpose
› Preparing and running ad-hoc reports for MI data reporting for a variety of stakeholders.
What we need from you:
› Pr evious administration experience, ideally within a Human Resources setting and preferably within Financial Services.
› Strong interpersonal and communication skills both written and verbal.
› Ability to use Microsoft Office, Word, Excel, PowerPoint. Experience of using Workday is preferred but not essential.
What we would like from you:
› Willingness to use initiative to add value to the organisation.
› Outstanding ability to constantly manage conflicting priorities.
› Strong stakeholder management skills and ability to manage expectations of internal clients.
› Ability to act with integrity and professionalism at all times to build strong working relationships both internally and externally at all levels.
› Excellent attention to detail and accuracy even when working under pressure.
› Ability to operate with discretion and a maintain confidentiality.
SEI’s competitive advantage:
To help you stay energised, engaged and inspired, we offer a wide range of benefits including comprehensive care for your physical and mental well-being, strong pension plan, tuition reimbursement, hybrid working environment, and a work-life balance that enables you to relax, recharge and be there for the people you care about.
We are a technology and asset management company delivering on our promise of building brave futures ( SM) —for our clients, our communities, and ourselves. Come build your brave future at SEI.
SEI is an Equal Opportunity Employer and so much more…
After over 50 years, SEI remains a leading global provider of investment management, investment processing and investment operations solutions. Reflecting our experience within financial services and financial technology our UK office is based between the City of London and the growing technology hub of Shoreditch. The open plan nature of our office space, flowing lines and numerous art installations are designed to encourage innovation and creativity in our workforce. We recognise that our people are our most valuable asset and are (literally) invested in your success; we know that a healthy, happy and motivated workforce is key to our continued growth. We are focused on ensuring a healthy work-life balance and offer our employees benefits, which include private medical care for you and your family, access to GPs online for appointments, enhanced family leave, volunteer days, access to thriving employee networks and not forgetting free fruit.
SEI Investments (Europe) Ltd (‘SIEL’) is authorised and regulated by the Financial Conduct Authority (FRN 191713).