Hr Database Administrator

Young Enterprise works directly with young people, teachers, volunteers and influencers to build a successful and sustainable future for all young people. As a youth focused Charity, we take pride in creating opportunities and experiences which support young people in discovering who they are and the talents they hold.

The Team

This is a fantastic opportunity to join a dynamic, progressive people centred HR Team.  As a HR Team we are passionate about equality, creating an environment where each person can thrive, contribute and grow as a professional. The HR Administrator role is positioned as a key contributor to the HR Strategy and daily operations, working closely with experienced HR Professionals.

The Role

This is an ideal opportunity for someone looking to develop their HR expertise and HR practitioner style within a fast-paced innovative team. We are looking for an energetic, proactive, skilled HR administrator to join the HR Team on a permanent basis. There will be a big focus on your long-term development journey within the HR field, ensuring your knowledge and skills are consistently evolving.

The primary purpose of the role is to assist the Head of Human Resources (HoHR) and HR Business Partner in providing a comprehensive HR administrative service which touches all areas of the business.

• The HR Administrator will act as the first port of call to employees and external partners for all HR related queries. 
• Carrying out general administrative tasks; responding to queries, contractual terms, recruitment paperwork and starter packs, referencing, maternity and managing the HR email inbox.
• Carrying out generalist administrative tasks for the HR Department, for example, responding to queries, devising standard Human Resources documents and letters and managing the HR email inbox.
• Demonstrating a good base knowledge and understanding of current employment law to ensure all administration tasks are completed compliantly. 
• Ensuring that all payroll instructions are prepared and logged in time for the monthly payroll sign off and submitted to the Finance & Payroll Manager, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.
• Co-ordinating end to end HR recruitment processes, including Disclosure & Barring Service (DBS) check processing as required.
• Providing an effective Human Resources administration service relating to the employment lifecycle; recruitment, onboarding, leavers and exit interviews.
• Acting as systems administrator for Breathe, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with Breathe to troubleshoot queries as required.
• Ensuring the Breathe HR Database accurately reflects current staff population. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
• To Provide HR data and reporting as requested.
• Ensure HR policy and procedures suit remain up to date and accessible to the wider business via central HR folders.
• Direct Employees and Leaders to the relevant HR policies and procedures upon enquiry.

 Skills & Experience

•  Proven experience as a HR administrator or HR assistant.
• CIPD qualification or HR Certification is desirable or relevant HR experience.
• An understanding of HR processes and systems.
• Understanding HR software systems, like Breathe.
• Computer literate with programmes such as word, excel, etc.
• Good/current understanding of UK employment laws.
• Organisational skills and ability to prioritise.
• Good interpersonal and communication skills.
• An ability to deal with confidential information and maintain confidentiality is essential.
• The ability to work independently and problem solve and to be able to work well under pressure to required deadlines.
• Good organisational ability.
• Personal resilience and the capacity to work effectively and stay calm under pressure are essential.
• Ability to deal tactfully and professionally with colleagues is essential.
• Attention to detail and accuracy.

Qualifications

•  Right to work in the UK
• Provide two professional references

 Why work for us?

•         People-focussed with a friendly and supportive work-place culture
•         An active commitment to equality and diversity
•         Generous holiday allowance of 7.2 weeks (pro-rata) plus your birthday off
•         Access to NHS top-up scheme, for money back on expenses such as dental and optical
•         Access to an Employee Assistance Programme
•         Cycle-to-work scheme
•         Group Life Assurance
•         Access to various employee friendly initiatives such as Discount and Benefits platform, Leave Purchase scheme, part financial contribution to Professional Development etc

If this role appeals to you, we’d like to hear from you! When you join us in building a successful and sustainable future for young people, you can expect all the recognition, support and rewards you need to grow and develop yourself.

This is a Home working or Hybrid role, working out of our London office a minimum of 4 times per month.

To apply, please submit your CV and covering letter (up to two sides of A4) outlining your suitability for the role based on the Job Description and Person Specification by Thursday 11th April. Applications without a cover letter will not be considered.

Please note that, although we endeavour to respond to all applications, if you have not heard from us by two weeks from the closing date you should consider your application unsuccessful.