Hr & Payroll Officer

A fantastic and fast-growing charity focused on providing support and advice for carers of children is seeking a Payroll Manager on a part-time (3 days per week) permanent basis.

With headquarters in London, the role is offered on a hybrid basis – with 1 day per week required onsite. The charity has a turnover of around £7 million, with approximately 80 staff. Their focus is specifically to provide support for kinship carers of children – grandparents, siblings and other family members who support children when parents are unable to provide care.

The Payroll Manager role will make up part of a new finance team structure. The role reports to the Head of Finance, and other team members include a Senior Finance Officer and Finance Director. The role is paying £42,000 (FTE / pr-rata) inclusive of London weighting. Please note a fully-remote option is available, however in this instance London weighting would not apply, so the FTE/prorate salary would be £38,774 per annum.

The role will cover responsibility for all payroll operations, ensuring that all payments are accurate and on time and that appropriate and accurate information is provided to the Head of Finance, HMRC, pension providers and other external bodies. The payroll is run by an external bureau. You will also be required to support the Head of Finance with across a wide range of financial accounting duties.

The charity has recently implemented a new finance system (Business Central) and has secured some new grants and contracts, so there may be the chance to grow and progress as the charity continues on this path.

Typical duties will include:

-Ensure the timely processing of monthly payroll, including absence and statutory leave as well as various categories of staff payments and deductions; maintaining a separation of duties with relevant HR colleagues

-Check all payroll and pension deductions each month and resolve queries with the payroll bureau as necessary; ensuring that an appropriate and up to date audit trail is maintained which include FINAL reports.

-Ensure timely payments are issued to HMRC, pension providers and in respect of other payroll deductions to enable Kinship to comply with its statutory obligations

-To be proactive in the identification and resolution of any pay anomalies, errors, issues; ensuring that payroll reports are reconciled monthly and agree with control account values

-To contribute to knowledge management and building expertise within the Finance/People teams with regard to payroll; identify process improvements to eliminate exceptions, errors and omissions of data.

-To ensure that all payroll outputs are appropriately authorised and signed-off, in accordance with London Youth’s payroll procedures, and filed on shared drives; that records are robust and audit-ready.

-To provide a range of management information as required, including salary allocations across a wide range of projects and activities.  Working closely with the Head of Finance and respond to queries from internal and external sources.

-Ensure that appropriate online filing systems are maintained and kept up to date so that they can be used to provide information, resolve queries and provide a necessary audit trail

-All relevant monthly payroll processes and statutory and other deductions

-Supporting the Head of Finance with the completion of year-end accounts, reconciling control accounts and management/statutory accounts

Candidate requirements:

-Demonstrable prior experience in a Payroll Manager role and/or a recognised Payroll or Finance qualification

-Significant experience in managing payroll – either internally or via an external bureau

-An understanding of GDPR and legislative & contractual elements of payroll

-Strong understanding of charity finance and charity SORP accounting and experience contributing to financial accounting and financial reporting

-Experience of a medium/large accounting package or ERP such as Agresso, Business Central. SAP, Oracle, Great Plains, Exchequer etc

-A positive and tenacious attitude

-A values-driven and collaborative approach to work

Closing date: Thursday 25th April

Interviews: Late April/early May

Please send your CV for further consideration.