Human Resources Assistant

Our HR Assistant will participate in a range of human resource activities including payroll, recruiting, training, and employee communications. They will maintain vital employee records and collaborate with leaders to assure effective completion of accident investigations, return-to-work documentation, new hire orientation, performance management documentation and legislated employee documentation. Our HR Assistant will act as a primary liaison between ODL Europe, the US corporate HR team and our outsourced HR support and legal line. Supports other divisional or HR function administrative activities.
Responsibilities
Engage with employees and advise the business on activities that promote a work environment in line with the ODL Culture program. Be aware of and support the full employee employment lifecycle, complying with frequently changing legislation and procedures. Complete payroll activities and collaborate with supervisors/managers and the finance department to assure accurate and timely execution of payroll. Track employee attendance, annual leave, sickness, and disciplinary process records; Assemble the data into management reports that assist with managing accountability and conformance to policies. Assist with recruiting activities such as reviewing resumes, vetting candidates, participating in the interview process, providing post-interview communications, coordinating employment offers, and employment contracts. Participate in new employee orientation by assuring required documentation is completed and shared with appropriate stakeholders, explaining benefits programs, reviewing company policies, and contributing to a positive onboarding experience. Administer employee benefits programs and advise employees of eligibility, required documentation, and form submissions. Maintain HR related employee documentation and support HR activities in Workday for the entire employee lifecycle. This includes, but not limited to, recruitment, hire, onboarding, job changes, time off and leaves, pay increases, performance, and terminations. Provide support to leaders to ensure HR activities are completed in Workday in a timely manner. Work closely with our outsourced HR supplier to discuss cases and obtain all relevant documentation to issue and store. Collaborate with Senior HRIS Analyst based in the US on system enhancement projects as needed. Stay current on employee law and HR best practices and assist with maintaining policies, procedures, and changes. Support internal and external inquiries and requests related to the HR department, liaising closely with managers and the Company HR support line to understand and account for risks on each case. Assist in the coordination and scheduling of communication meetings and employee events.
Skills and Qualifications
Knowledge of Human Resources and employment law Emotional intelligence, empathy, a high level of discretion and confidentiality Excellent written and verbal communication skills Attention to detail Proficiency with Microsoft Suite Proficiency in administrative activities