Address
Form of work
SalaryMain Duties
• Administer and manage the offices.
• Maintain a positive and friendly company image by acting as the first point of contact for the company for its visitors and callers.
• Answer incoming calls and transfer them as necessary, including taking messages and passing them on to relevant person / department.
• Manage all incoming and outgoing mail and couriers, including overseas and domestic.
• Maintain stock lists and orders all office, kitchen and cleaning supplies as needed for the offices.
• Oversee the cleaning company staff and ensuring that all areas are kept clean and presentable.
• Manage meeting room and showroom bookings.
• Order and serve lunches / refreshments as required for the directors and visitors.
• Provide travel support as necessary by arranging bookings and reservations for directors.
• Manage Health & Safety / Fire Regulations and ensuring policies are up to date.
• Act as the PERSONAL ASSISTANT TO THE BOARD of directors.
• Fix internal and external meetings for the Directors and usher guest at office / show rooms.
• Manage archive systems including all office files and samples.
• Liaise with HR and In-House Legal teams and organise certain tasks periodically such as organising sample sales, staff gifts, office events, health and safety training etc.
• Support with any other ad-hoc projects as required by the Directors.
• Travel to other offices in London as and when required [Cost of travel and subsistence will be covered by the company]
Skills and Experience Required
• Preferably with experience as an Administrator / Secretary or in similar roles.
• Strong working experience with Microsoft Word, Excel and PowerPoint.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Ability to multi-task, work under pressure and solve problems effectively.
• Ability to adapt procedures, processes and techniques TO THE completion of assignments.
• Resilient, positive, numerate, organised and detail oriented.
• Excellent interpersonal, verbal and written communication skills.
