Office Administrator

My client is a global player within the world of fashion licensing!

They are looking to appoint an additional head to their Watford Head Office, where you will play an integral part in supporting 2 of the Board Members across a variety of administrative tasks. You will also take ownership of more broad duties such as ordering office supplies and supporting other departments with admin tasks.

They are looking for someone who is a go-getter, and keen to learn and develop within the business.

Office Administrator/ PA- The Role

• Administer and manage the offices.
• Maintain a positive and friendly company image by acting as the first point of contact for the company for its visitors and callers.
• Answer incoming calls and transfer them as necessary, including taking messages and passing them on to relevant person / department.
• Manage all incoming and outgoing mail and couriers, including overseas and domestic.
• Maintain stock lists and orders all office, kitchen and cleaning supplies as needed for the offices.
• Oversee the cleaning company staff and ensuring that all areas are kept clean and presentable.
• Manage meeting room and showroom bookings.
• Order and serve lunches / refreshments as required for the directors and visitors.
• Provide travel support as necessary by arranging bookings and reservations for directors.
• Manage Health & Safety / Fire Regulations and ensuring policies are up to date.
• Act as the personal assistant to the board of directors.
• Fix internal and external meetings for the Directors and usher guest at office / show rooms.
• Manage archive systems including all office files and samples.
• Liaise with HR and In-House Legal teams and organise certain tasks periodically such as organising sample sales, staff gifts, office events, health and safety training etc.
• Support with any other ad-hoc projects as required by the Directors.
• Travel to other offices in London as and when required Cost of travel and subsistence will be covered by the company .

Office Administrator/ PA- The Person

• Preferably with experience as an Administrator / Secretary or in similar roles.
• Strong working experience with Microsoft Word, Excel and PowerPoint.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Ability to multi-task, work under pressure and solve problems effectively.
• Ability to adapt procedures, processes, and techniques to the completion of assignments.
• Resilient, positive, numerate, organised and detail oriented.
• Excellent interpersonal, verbal, and written communication skills.

Please note that we cannot accept files in excess of 5MB.

We regret that due to the high amount of interest that we receive for each of our vacancies, if you do not hear from one of our consultants within 5 days then unfortunately you have not been shortlisted for this role.