Office Coordinator

Merrifield Consultants are delighted to be partnering with a leading medical Membership organisation to recruit an Office Coordinator.
About the Role:
As the Office Coordinator, you will play a crucial role in the smooth operation of the organisation's daily activities. Working closely with the Deputy CEO, you will be responsible for reception, facilities, and office management, ensuring the safety, efficiency, and functionality of the workplace.
Salary: £27000 - £30000/annum
Hybrid: 4 days in the office
Office Hours: 9 am - 5 pm (9-3:45 Friday)
Responsibilities:
Reception, Facilities, and Office Management:
Act as the first point of contact for visitors and building users.
Manage reception duties, including greeting visitors, handling deliveries, and maintaining visitor records.
Coordinate post distribution and maintain office supplies and equipment.
Organise courier services and liaise with external service providers.
Monitor the Admin inbox and respond to queries as needed.Health & Safety:
Conduct regular Health and Safety checklists and maintain the Planned Preventative Maintenance (PPM) schedule.
Source quotations for contractor services and assist in organising fire drills.
Ensure all staff are aware of and follow safety procedures.
Act as a fire marshal and first aider if possible.Diary Management for the Officers:
Manage email inboxes for committee and officer-related meetings.
Assist in scheduling and arranging training courses for staff.Meetings and Events:
Use the room booking system and manage external room bookings.
Organise refreshments for meetings and events.Building Maintenance:
Keep the building maintenance log updated and liaise with contractors.
Manage recycling and confidential waste management.
Ensure the building is a safe and pleasant environment for all staff.Skills and Experience Required:
Proven reception and front desk experience.
Strong communication and interpersonal skills.
Proficient in office equipment usage.
Experience in ordering supplies and managing petty cash.
Knowledge of health and safety regulations.
Understanding of health and safety protocols.
Familiarity with Planned Preventative Maintenance (PPM) schedules.
Ability to manage calendars and diaries.
Experience with room booking systems and event coordination.
Basic IT support skills.How to Apply:
If you possess the right experience and skills, please apply today. Alternatively, for further information, you can contact Akash at Merrifield Consultants.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout