Key Responsibilities
- Monitoring and maintaining stock levels in the office.
- Managing staff access cards for the building and office & managing the desk booking system.
- Managing post and courier process, collecting, and distributing post, and booking/receiving couriers.
- Checking confidential waste bins and booking confidential waste collection.
- Help coordinate in house or off-site activities, such as celebrations and conferences, also including booking of catering when required.
- Providing guidance and support for employees on travel related matters including booking travel where needed
- Manage guest bookings, checking guests in with Reception, and ensuring that catering and room requirements are met.
- Meet and Greet guests with a warm and professional manner when required.
- Manage meeting rooms, ensuring they are vacated on time and do not affect the next meeting.
- File Non-Disclosure Agreements and update tracking spreadsheet.
- Assist People Team with the on and off boarding process of new and leaving staff, including pass creation and desk booking for new starters.
- Provide EA support when required.
- Liaising and maintaining relationships with vendors, including cleaning, maintenance and security services.
- Maintaining a relationship with Health & Safety consultant and providers.
- Overseeing and coordinating Health & Safety activities, including Office Risk Assessments, General Office Assessments and DSE Home and Office Assessments.
- Ensuring all staff complete annual fire training and annual desk assessment training including remote working Desk Assessments.
Skills, Knowledge and Expertise
- Possesses excellent organisation and coordination skills
- Self-starter, who uses initiative to identify areas of focus and provide support with minimal direction
- Good understanding and broad experience of office administration and facilities for example (not exhaustive): H&S, Stocking procedures, Ordering items, following through the repair or providing a remedy for faults, damage or wear and tear, coordination of internal events and catering, travel booking
- Secretarial skills, letter writing, drafting documents, organising meetings, diary management
- Microsoft office skills particularly Word, Excel and PowerPoint to a good standard
About Demica
Demica’s proposition is simple: our intuitive, cloud-based platform enables financial institutions and corporates to automate and scale their working capital solutions.
Today, we have over US$27bn of Assets under Administration (AUA)* on our platform, across the full spectrum of working capital products. Funded by a diverse range of banks and institutional investors, these programmes enable companies to strengthen their supply chains and redeploy capital to drive growth.
- Assets under Administration is the total value of the receivables on the Demica platform across receivables and payables programmes as at 31st December 2022.