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Form of work
SalaryOur client is a Global Tech Media business based near Holborn. They are looking for an immediately available HR Office Manager to join their business on a Maternity contract until the end of 2024 paying up to 45,000.
The Office Manager role is to ensure that the Office, People, Client and Facility Services London Office is a pleasant and productive working environment by running office operations in a smooth and efficient manner.
Main responsibilities
- Be the point of contact and support for studios and management in relation to all office and facilities matters.
- Work closely with studios and their management to ensure they are fully supported in their short- and long-term office needs.
- Manage Front of House / Office Assistant. Set and delegate duties, be a point of escalation and ensure professional development.
- Provide full cover for the Front of House as required (covering sickness & holidays).
- First line of contact and point of escalation for our external suppliers and contracts, such as cleaners, hygiene, printer/copiers, plants and office supplies.
- Provide administrative support to the Managing Director including diary management, travel bookings, minute-taking and event planning.
- Work closely with internal (and sometimes external) IT support to ensure excellent functioning of IT systems throughout the office at all times.
- Supporting individual studios with ad-hoc administrative support as required.
- Contribute to a positive office culture by organizing activities, socials and occasional 'treats' in coordination with studio management
- Support new starters by meeting them on their first day and leading the 'office' element of the onboarding process.
- Manage 'office-running budget' and ensure cost effective and timely replenishing of supplies. Oversee procurement of all required office supplies, including food & drink, printing supplies and stationary, etc.
- Provide support in the selection, purchasing and installation of new office assets, such as furniture and non-IT equipment
- Be the primary steward and leader in emergency situations - fire evacuations, etc.
- Conduct Health & Safety risk assessments where required. Incorporating on the first day of employment DSE overview and H&S induction. Ensure that other risk assessments are performed (e.g. pregnant workers, home workers and lone workers) as necessary
- Investigate circumstances and causes of accidents and take necessary steps to prevent recurrence, including keeping written records of accidents, investigations and actions taken
- Maintain appropriate quota of First Aiders and Fire Wardens across all shifts.
- Monthly filing of invoices & receipts from purchases made via the Studio credit card.
Personal Attributes
- Excellent professional mannerPositive and energetic personality
- Personable and friendly
- Detail and standards driven
- Diplomatic and discreet when necessary
- Drive and determination to proactively improve and develop standards/processes
- Flexible and adaptable
- Proactive and can-do; willing to help in all areas
Experience and Skills Required
- Good experience in a similar HR office management role
- Experience supporting senior management with ad-hoc administrative tasks
- Strong communication and interpersonal skills - written and verbal
- Able to manage others and delegate up & down when necessary
- The ability to think on your feet and take initiative
- Works well under pressure and managing multiple projects / priorities
- Ability to work well within a team environment as well as independently.
- An understanding of financial processes and appreciation of commercial needs
- A highly organised, structured approach to work
- PC proficiency, in particular Microsoft Office suite
While there is a degree of flexibility regarding working remotely, the Office Manager will need to be available to work in the office full-time (5 days a week) if required.
If you have the relevant HR office management experience and are immediately available or at least one weeks' notice please apply or send your CV
