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SalaryOn behalf of our client, NRL Recruitment are currently looking for an Office Manager/ Business Administrator to join our clients small office in Dublin.
The successful candidate will be responsible for supporting a range of operational and administrative requirements as well as assisting with some day-to day operations in the finance function in a timely, efficient manner.
Providing professional administrative support to the teams during different phases of projects, this is the ideal role for somebody who is looking for a varied workload and opportunity to take ownership of a key office support role.
This role is a fundamental part of the business as it creates and manages the office environment while also providing support to the finance and trading employees.
This is a permanent, part-time position working four days per week on a hybrid basis, three days in the office in a central Dublin location and one remote day per week.
Key Responsibilities:
The key responsibilities and duties will include:
General office administration to all teams as necessary
Acting as PA to senior management
Being the main point of contact for facilities/building management to include resolving and escalating maintenance issues, ensuring building is up to environmental and safety standards, coordinating alarm apps and building access codes, and meeting with the Managing Agent when required
Managing local office supply procurement
Liaising with IT team to ensure smooth provision and operation of IT and equipment
Organising events, meetings and external guests
Health and safety responsibilities including reviewing and updating office H&S risk assessments, identifying concerns and recommending preventative measures, ensuring all company H&S certificates for Fire Wardens and First Aiders are current
Providing support to HR with onboarding and offboarding employees and any other local HR requirements
Preparation of board/general meeting packs and reports
Attending meetings as note taker
Document control e.g., maintaining files and organizing post
Processing bank reconciliations
Company credit card receipts recording and reconciliation
Reconciling creditors and debtors accounts
Assisting in annual financial audit
Company Secretarial filings
Any other ad hoc duties as required
Skills, Knowledge and Expertise:
Background:
Experience in a similar role working in small-to-medium sized firms.
Experienced in PA/EA skills to support management up to senior level.
Competent in MS Office products including Word, Excel and PowerPoint.
Events planning and coordination experience.
Exposure to bookkeeping/accounting (desirable)
Behaviours:
Willing to be flexible in line with business requirements
Excellent attention to detail and organised, with the ability to successfully handle multiple tasks simultaneously
Proactive and able to work independently as well as within a team
Good working relationships with stakeholders, with effective communication (verbal and written skills)
Strong analytical and numerical skills
Excellent time management
Qualifications:
Leaving Certificate pass level in English and Maths
Diploma level qualification in secretarial/executive/business administration (preferred)
Experience in a similar role working in small-to-medium sized firms.
Experienced in PA/EA skills to support management up to senior level.
Competent in MS Office products including Word, Excel and PowerPoint
Events planning and coordination experience
Benefits:
The successful candidate will be appointed on a personal contract which reflects the responsibilities of the role as well as the abilities of the individual.
Private medical insurance
Competitive pension option
Bonus opportunity
Employee benefits platform
If successful, candidates will be required to provide proof of their right to work in the the Republic of Ireland.
About NRL
The NRL Group connect global engineering companies with the right people to bring their projects to life. Supporting contracting companies with their energy transition plans and working with our clients to build a cleaner, greener future.
We welcome applications from every walk of life and are committed to driving diversity within the industries we support, as a certified Inclusive Recruiter and armed forces friendly employer. We’re committed to making online job searches safe, you can find out more by searching for JobsAware.
