P/A/ Office Administrator

Job Title: Team Secretary/ Office Administrator

Location: Liverpool

Salary: 24k – 27k

Aspion are currently partnering for a well-established business with the investment and property sector who are looking to recruit a new member to their team.

Are you looking for a company who offers career development and great work life balance and benefits?

The ideal candidate will be office-based and work closely with the Director and a London-based support team.

Key Responsibilities

Providing full administrative support the Cost and Project Management team. Duties include:

• Work closely with team secretaries in London.
• Develop and maintain active communication with the team to ensure that it is supported and operates efficiently.
• Develop and maintain communication with clients.
• Diary/email/travel management.
• Liaising with Co Sec team on contracts and Call Off Agreements.
• Liaising with Data Protection Officer on GDPR agreements.
• Mail Outs.
• Arranging internal and external meetings including refreshments.
• Booking restaurants.
• Liaise with internal and external clients and their corresponding assistants.
• Registering projects and updating client contacts on database.
• Support the wider team with general secretarial duties.
• Raise regular monthly fee invoices.
• Production, formatting and proof -reading of reports to ensure all to brand standard.
• Creating/editing Microsoft PowerPoint presentations.
• Expenses for fee earners.
• Maintenance of electronic files.
• Attend monthly team meetings as required.
• Assist with compliance to ensure that all procedures are adhered to and keep an up to date record .
• Handling telephone calls, taking messages and covering phones .
• Ordering IT equipment.
• Liaising with IT on any issues with regard to equipment.
• Scanning documentation.
• Assisting with arrangements for internal and external events.
• Covering holidays.
• Liaising with up to 10 consultants.
• Arranging Purchase Orders.
• Reconciling fees, debtors and disbursements

There will be a skill test given on excel, word.

Monday to Friday 9am – 5pm

At Aspion, our core values have been built around the importance of transparency, innovation, passion and collaboration. As such, we are committed to open communication and the protection of your privacy. We have updated our policies in line with new General Data Protection Regulation laws to make it easier for you to understand how we collect, store and handle your data – These can be viewed on our website