Pa To Chief Officer

To provide a comprehensive, efficient and professional PA support service, the post holder will support the Chief Officer and wider management team, working collaboratively with other members of the business support team in line with business requirements.

The post-holder will manage the Chief Officer's diary and meetings, requiring a high level of organisation and coordination as well as the ability to record, collate and produce accurate minutes or action points, in a timely manner.

Key Responsibilities: -

• Ensure a positive working relationship with the Chief Officer and put in place key systems to enable the Chief Officer to have access to all necessary documentation, when working on and off site

• To ensure good communication channels, both internally and externally on behalf of the Chief Officer

• Prepare agendas and collate relevant attachments, attend meetings and take accurate minutes and action trackers for meetings chaired by the Chief Officer and/or corporate meetings as requested

• Ensure venues and technology are appropriately used and agenda, minutes, papers and action logs are distributed in a timely manner in accordance with the agreed deadlines. Act as a central point of contact for these meetings

• Maintain diaries using Microsoft Outlook to maximise and ensure effective use of the Chief Officer's time. Dealing with short notice planning and last-minute changes, exercising good negotiation skills to secure mutually agreed outcomes

• Assist the Chief Officer by researching, obtaining and preparing information to produce reports and statistics as required

• To proactively manage actions required following attendance at meetings, ensuring that actions are disseminated to colleagues as appropriate with timely reminders in place for completion of the work

• To proactively forward plan submission of reports to Boards/Groups utilising forward plans, ensuring no surprises when agenda are issued and the call for papers is received

• To proactively forward plan on behalf of the Chief Officer

• Provision of copy typing as required