Personal Assistant

Job Description:

PA To Director Of Change And Transformation

(Kirkstall Forge) Leeds or (Bupa Place) Manchester

Hybrid Work Available (Up to 3 Days WFH)

Permanent

Full Time (37. 5 Hours)

£36,000 + Fantastic Benefits

We consider all types of flexibility, including locations, hours and working patterns.

Working in our UK support functions you'll play a key part in helping our customer facing colleagues deliver exceptional standards of customer service and patient care. No matter your role, you'll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.

The role

The role will be a key support for the Director Change & Transformation and senior leadership team within Care Services in the provision of a high-quality business and administrative support service.

This will be varied and will support key business activities. You will require the development of good relationships with senior managers across the Bupa organisation.

You'll help us make health happen by

• Pro-actively providing a full confidential administrative support service on behalf of the Director of Change & Transformation including diary and email management.
• Organising any key meetings that the director needs to schedule or attend, including supporting the production of meeting materials cascading agendas and documentation.
• Providing effective and accurate diary management, highlighting required pre reads etc.
• Taking actions and minutes during meetings as required, following up updates on actions.
• Actively Manging the director's inbox, including archive, and responding on there before as requested. Typically, at periods or pressure or Annual leave.
• Playing a role in supporting confidential business activities.
• Supporting the efficient management and execution of other administrative tasks to support including expenses management, travel, and other general administration such as arranging pastoral gifts and events and ordering of any equipment as required.
• Support the BCS Executive PA team by always ensuring appropriate support and cover to Directors.
• Effective organisation and management of hard and soft files, implementing an efficient system for the Director and wider team.
• Assist in organising team activities and events, both internally and externally.

Key Skills / Qualifications needed for this role

• Be an experienced PA who is used to supporting at an Executive/Senior level
• Be used to working in a pressured environment and meeting tight deadlines, thereby demonstrating strong organisational skills and experience of prioritising a busy workload with conflicting priorities.
• Have a high level of attention to detail, be self-motivated, proactive, and able to work well under own direction.
• Possess excellent communication and interpersonal skills, with an ability to communicate effectively at all levels, including strong written communication.
• Be happy to work flexibly when deadlines are tight or may conflict, demonstrating a pragmatic and flexible attitude.
• Have experience of organising events from beginning to end.
• Possess excellent proficiency and experience with Microsoft Office and PowerPoint / Excel.
• Act with discretion in dealing with sensitive issues; always displaying a professional and tactful manner.

• Be trustworthy in handling sensitive information; and ensuring strict confidentiality is always maintained.

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• 25 days holiday, increasing through length of service, with option to buy or sell
• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Annual performance-based bonus
• Onsite gyms or local discounts where no onsite gym available
• Various other benefits and online discounts

Why Bupa?

We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to "Be you at Bupa", we chion diversity, and we understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.

As a Disability Confident employer, we offer a guaranteed interview for every disabled applicant who meets the minimum criteria for the job. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Time Type:

Full time

Job Area:

Administration

Locations:

Home Based c/o Kirkstall Forge