Personal Assistant

Company
Munich Re Specialty Group
Location
London , United Kingdom

At Munich Re Specialty Group (MRSG), individuality and intellectual curiosity is a key driver for our success and innovation. We believe that leveraging a variety of perspectives and backgrounds, and empowering all employees to make an impact, will motivate us to perform at our best and give us a competitive edge. We know there is always more work to be done, but we’re committed to building a strong and inclusive culture where everyone is welcomed and valued for their “own expression of self-identity.”

About us

MRSG is part of the Munich RE group. We are known for our dedication to excellence and quality of service provision across both primary and reinsurance.

As well as operating in the Lloyd’s of London market, we conduct our business via a global network of service companies, with offices located in the UK, Ireland, the United States, Asia, including Singapore, Labuan and Dubai.

Our group of companies provide solutions covering Casualty, Marine & Cargo, Aerospace, Cyber, Political Violence, Trade Credit and Property, Contingency and Yacht. Our purpose is to inspire our clients and people with the confidence and freedom to explore, create and build – to enable people and businesses to thrive.

Personal Assistant

Commutable distance to London, Manchester or Birmingham local office.

As a Personal Assistant you will act as a primary point of contact between various Senior Managers/Executives and internal/external stakeholders whilst demonstrating professionalism and confidentiality in all interactions.

Responsibilities

• Extensive administrative support and diary management for various Senior Managers/Executives
• Arrange internal and external meetings, including team meetings and booking meeting rooms
• Minute taking
• Travel management; including arranging travel (flights, accommodation, visas), controlling travel schedules and expense management
• Arrange and co-ordinate Company related visits and corporate entertainment, liaising with other EA’s, PA’s and organisers involved as required
• Raise purchase orders
• Routinely performing a wide variety of support duties
• Liaising and working with other EA’s and PA’s and providing cover for absences as and when required
• Proactively maintaining a high level of business awareness
• Maintaining confidential and sensitive information
• Continually looking for opportunities to develop and improve procedures to maximise team efficiencies
• Help drive forward good Conduct for the business to deliver the best outcomes for customers / policyholders
• Any additional duties and responsibilities that may reasonably be expected to be undertaken in accordance with the role

Knowledge and Skills

• Knowledge and understanding of FSA and rules and regulations as well as Lloyds regulations
• Advanced Microsoft Office (Word, Excel, PowerPoint, Outlook and MS Teams)
• Excellent organisational and time-management skills with the ability to work to tight deadlines
• Exceptional communicator at all levels with the ability to build effective working relationships
• Proven ability to multitask and work with own initiative
• Adaptable with the ability to work flexibly and reprioritise effectively
• Forward thinking – identifies and works to resolve problems
• Experience in supporting financial management such as processing expenses/invoices
• Keep abreast and demonstrate clear understanding of the roles of colleagues and their relationships to the structure and strategy of the Company
• Demonstrate clear understanding of all company specific procedures that relate to own role

Your career with us

At MRSG, you’ll find the flexibility, development and support you need to excel your career combined with a competitive salary and a benefits package that promotes wellbeing and work-life balance, on top of the standard features that include a non-contributory pension, private medical care, life assurance and more!

Diversity & Inclusion

Creating an inclusive environment is a crucial part of the Munich Re culture, and we are committed to our Diversity & Inclusion Policy.

We also seek to provide a fair and supportive work environment which provides learning and development opportunities for all.

Working together, we are an employer of choice by building the workforce for today and the future. We make it happen. Together.

Push Boundaries. With us. | Munich Re