Personal Assistant

We're looking for an exceptional Personal Assistant to help us make a difference to our planet.
As our Personal Assistant you will work a hybrid pattern and will be on site at Exeter HQ 2 days a week on average. You can choose to work more frequently in our state-of-the-art office if you'd prefer.  Our people are at the heart of what we do and we'll do our best to agree a working pattern that works for everyone.
Why join us?
We invest in our people to unlock their full potential. As our Personal Assistant, we will support you to develop and thrive to be the best you can be.  We champion positive physical and mental health in the workplace and are committed to being an inclusive organisation, providing a working culture that actively values an equal and diverse workforce. 
We provide critical weather services and world-leading climate science to deliver extraordinary impact and benefit across the globe. Our work helps people make better decisions to stay safe and thrive.
Together:
* We're a force for good - focusing on our environmental and social impact
* We're experts by nature - always learning and developing to do things better
* We live and breathe it - putting our purpose at the heart of decision-making
* We're better together - understanding partnerships and inclusivity make us greater
* We keep evolving - pushing boundaries to make tomorrow better for our customers
Find out more about our values - https://bit.ly/3fokaRD
The Office of Science and Technology (OST), led by the Chief Scientist, provides leadership and strategic direction in aligning the Science and Technology Directorate. The OST Team provide operational management of Science and Technology, bringing together Science Programme Delivery, Plans & Performance and Science Partnerships. We are currently looking for a self-motivated, flexible, team orientated individual for a Personal Assistant role that will support an Associate Director within the Science and Technology Directorates.
As our Personal Assistant, your key responsibilities to organise and manage the schedule and associated information flow of one or more senior staff to ensure their time is spent efficiently and effectively in the delivery of their objectives.
* To plan and prioritise the busy schedules of the Programmes Associate Director (and potentially the Senior Leadership Team), liaising with a wide range of staff and other stakeholders, both internally and externally, to prioritise competing demands and optimise use of their time.
* To manage incoming email, organising and maintaining diaries, making appointments, and arranging travel and accommodation.
* To act as a point of contact for key customers and internal and external stakeholders, dealing promptly and professionally with all enquiries and correspondence.
* To manage incoming email, organising and maintaining diaries, making appointments, and arranging travel and accommodation.
* To organise Senior Leadership team meetings and team briefings, ensuring that all supporting documents and facilities required are available, taking notes and actions where required.
* Work closely with the other members of the OST to ensure a consistent, joined up approach to managing activities.
* To undertake any other administrative tasks on behalf of the Senior Leadership team required at the time.
Required Qualifications/experience
1. An expert by nature, with significant previous experience in a PA or similar role supporting one or more senior executives in the public or private sector.
2. Excellent diary management skills and proficient in the use of Microsoft Office 365 suite of services.
3. Excellent time management and organisational skills with the ability to adapt and prioritise in a dynamic working environment.
4. Ability to work pro-actively with minimum supervision, under pressure and to tight deadlines.
5. Better Together with evidence of good team working skills, with an ability to work together to achieve strategic goals
6. Live and breathe it, with an ability to operate with tact, diplomacy and discretion, while remaining calm under pressure.
LA International is a HMG approved ICT Recruitment and Project Solutions Consultancy, operating globally from the largest single site in the UK as an IT Consultancy or as an Employment Business & Agency depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, LA International welcome applications from all sections of the community and from people with diverse experience and backgrounds.
Award Winning LA International, winner of the Recruiter Awards for Excellence, Best IT Recruitment Company, Best Public Sector Recruitment Company and overall Gold Award winner, has now secured the most prestigious business award that any business can receive, The Queens Award for Enterprise: International Trade, for the second consecutive period.