Personal Assistant to Directors – Barbados

Based in Barbados

International Hospitality Group

Salary: up to €40,000 per annum.

Languages: English - fluency (oral and written)

We are looking for a Personal Assistant / Executive Assistant to provide a complete, effective and professional PA secretarial and administrative support service to the Directors of this successful Group.

This PA role would ideally suit someone who is outgoing and confident as the company is a dynamic business.

• Organising and maintaining diary and making appointments;
• Producing documents and letters, briefing papers, reports and presentations;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Attend meetings and taking minutes
• Meeting and greeting visitors at all levels of seniority;
• Liaising with clients, suppliers and other staff.
• Arranging travel if required, visas and accommodation and, occasionally filing expenses
• Project support and other administrative tasks as needed
• Potential International travels (including Europe)

The Ideal Candidate

As the PA to the Directors it is essential you can demonstrate the following skills and competencies:

• At least two years previous experience in a similar role (ideally within Hospitality Environment)
• Impeccable presentation and grooming standards at all times
• Computer Literate – Competent using Email & Microsoft Office- Excel, Word & Powerpoint
• An excellent command of the English Language both written & orally
• Ability to maintain confidentiality
• Ability to be flexible, with a systematic and methodical approach to work
• Good organisational skills including the ability to work to deadlines and to prioritise workload.
• Ability to communicate effectively with people at all levels with a confident and presentable manner
• Ability to act on own initiative and work without close supervision
• Ability to adapt to all situations
• Ability to display professionalism
• Great interpersonal skills and personal professional presentation by maintaining a correct standard of dress as laid out in the venue’s grooming policy

Interested in this great challenge? Contact Beatrice with your updated CV