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SalaryOur client, A Large public sector organisation, based in Belfast is looking for a Personal Secretary to join their team.
Duration: 6 months
Rate of pay: £13.81 per hour
Start Date: ASAP
Hours: Monday to Friday 9am-5pm
Location: Belfast
Duties will include -
* Diary Management - Accurately organising and monitoring the Director’s diaries; managing meetings prioritising, rescheduling, and liaising with attendees; managing cost-effective travel, accommodation arrangements and venue bookings.
* Information Management – managing, reallocating, tracking, appropriate CM recording, and prioritisation of emails, correspondence, papers, meetings, conferences, phone calls etc.
* Communication – establishing and maintaining effective working relations with the Directors and a wide range of internal and external stakeholders including, MLA’s, SCS and business leaders.
* Time & Target Management – providing effective support to the Directors to ensure client priorities and outcomes are achieved within given timescales, as efficiently as possible. Maintain a focus on prioritising work tasks for the Director in a timely manner and oversee tracking of tasks and completion within deadlines.
* Make decisions in the Director’s absence, to ensure that urgent tasks are delegated for action, appropriately.
Essential Criteria:
* At least two years’ experience in a similar role at Director / Chief Executive level.
* Good knowledge of Microsoft office and online meeting platforms such as Microsoft teams.
* Excellent organisational skills including ability to work at pace, independently and under own initiative.
* Good written and oral communication skills.
**Please note that successful applicants will be required to complete an AccessNI **
* 5 GCSE's at grade C and above including Maths and English *
Desirable Criteria:
* The ability to adopt a pro-active and flexible approach dealing with issues at short notice to ensure deadlines are met.
* Where possible, experience of building strong working relationships with colleagues within NI Departments, and non-Government stakeholder organisations.
