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SalaryA renowned Law firm based in Guildford is looking for an Administrator who is happy to be based on a receptionist. The Administrator role is to start ASAP.
Location of the company: Cathedral Square, Guildford
The working hours for this Administrator / Receptionist role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. Receptionist duties are 30% of the role and 70% are administrative tasks.
The Administrator /Receptionist role pays a salary £21- £24k depending on experience.
Receptionist duties: Keeping the reception area smart and tidy To man the company's reception switchboard Answering the phone to company standard, transferring the call, and taking messages To greet all clients on arrival and assist them in a courteous & helpful manner Manage the Reception outlook diary Manage five meeting rooms To assist the marketing team with in-house events Order all lunches, breakfasts & dinner when required
Administrative duties include: Ordering all stock and completing monthly stocktake Managing incoming/outgoing post Scanning post and documents, maps, printing Coding and reconciling all invoices To work alongside other teams and provide support when needed at the respected office(s) Monitor and maintain all internal meeting rooms to a high standard Setting up conference calls Assist with all travel/hotel booking for internal clients
Administrator / Receptionist skills & experience Previous receptionist experience in a Reception/Hospitality role High standard of professional appearance Ability to work under pressure and tight deadlines
