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Form of work
SalaryPOST TITLE: Senior Administrator
GRADE: £20,280 to £23,400 depending on experience and qualifications
HOURS: 30 hours
RESPONSIBLE TO: Centre Manager
Overall Objectives of the Post: To provide administrative and financial information for the activities of Ocean Road Centre and Youth Centre.
Key Tasks of the Post:
Financial Maintain the financial records using the Quick Books system.
Including:-
1. Responsible for issuing invoices and prep invoices for payment including goods receipting.
2. Monthly bank, cash and credit card reconciliations.
3. Reconciliation and preparation of petty cash.
4. Production of financial reports including actuals to budget.
5. Recording financial transactions.
6. Process orders, requisitions and invoices.
7. Monitor VAT position.
• Submission of statutory and HMRC filings in conjunction with external accountants.
• Monitor utilities and other expenses.
• Carry out appropriate procedures relating to the collection, reconciliation and banking of money. Administrative Duties
• Maintain membership and attendance records and undertake appropriate returns.
• Provide relevant data to support funding applications and production of ad hoc reports.
• Support the maintenance of procedure manuals and staff handbook.
• Maintain registers and take submissions for groups that attend centre.
• Maintain and keep up to date staff's health and safety training matrix. Customer Support and contribute to the development of the centre's programme of activities.
• You will contribute to the safe and efficient running of the centre.
• Be the first point of contact for centre users.
• Undertake reception duties.
• Organisation of open and close the facilities.
• Promote positive customer satisfaction.
• Interact positively with users.
• Promote the centres activities.
• Provide help and support to staff and management.
• Maintain the Ocean Road Centre Website.
All employees have a responsibility to undertake training and development as required.
They also have a responsibility to assist, where appropriate and necessary, with the training and development of fellow employees.
All employees have a responsibility of care for their own and others health and safety. The above list is not exhaustive and other duties may be attached to the post from time to time. Variation may also occur to the duties and responsibilities without changing the general character of the post.
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