Team Assistant

Job title:Team Assistant
Location: Sittingbourne, ME9
Start Date: ASAP
Contract Type: Ongoing
Weekly Hours: 35 hours per week
Work Pattern: Monday - Friday (Hybrid)

We are seeking a highly organised and proactive Team Assistant to join our team. In this role, you will play a key part in supporting various projects and ensuring the smooth operation of administrative functions. Your responsibilities will include maintaining team diaries, compiling KPI reports

Responsibilities

• Ensure that the technology business runs as smoothly as possible and that internal processes are managed effectively.
• Organise the technology team administration, such as events, logistics, ordering, and planning.
• Assist the technology senior management team to organise and manage the day-to-day operation of the technology function.
• Arrange and attend meetings, including paper preparation, booking rooms and refreshments, taking notes, and drafting minutes.
• Book appointments, update calendars, and arrange travel and accommodation as required.
• Provide administrative support to the team, including supporting the Programme Governance Structure, project administration, and production of departmental statistics.
• Co-ordinate mini projects from creation to completion, liaising with the technical teams to monitor progress and the business lead to keep them informed.
• Support reporting and assurance activities for portfolio and programme management.
• Collate, prepare, publish, and maintain content for the Programme Office intranet pages, exploiting available content management software to provide informative user-friendly pages and ensuring templates and current project information are up to date
• Provide management information and develop new dashboards as required.
• Organise events, meetings, and appointments as may be required.
• Undertake logistics and planning as may be required (e.g. sending devices via courier).

Person Specification

• Proficient in the use of Word and Excel, including the ability to create spreadsheets and documents to support the project management process, manipulate data, produce statistics and reports.
• Knowledge of standard business functions (e.g. purchasing, accounting).
• Organisation of events, meetings, and appointments.
• Experience of co-ordinating information across large departments.
• Understanding of accounting principles and financial management.
• Knowledge of Microsoft products, especially Excel, PowerPoint, and Word.
• Ability to drive actions to completion, knowing how and when to gather information from team members.
• Ability to organise and prioritise tasks in line with organisational expectations.
• Ability to collaborate well across teams and wider business areas.
• Planning across multiple projects, stakeholders, and priorities.
• Willingness to learn and develop ideally into further roles within the team.
• Oral and written communication skills.
• Excellent organisational skills and attention to detail.
• IT literate (good working knowledge of MS Office technologies, demonstrated experience with M365 App suite a plus).
• Preferably having worked in a similar role for an IT or Technology department.

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call Lewis at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)