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SalaryTeam Personal Assistant – Innovation Team
An opportunity for a proactive, organised and driven Personal Assistant to support the Director of Innovation and wider team.
Reporting to the Director of Innovation, the Personal Assistant to Innovation Team role is responsible for supporting the Director of Innovation to provide full, comprehensive support in all aspects of their work and the wider senior leadership teams in each area.
The Personal Assistant to the Innovation Team must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way.
The successful candidate will support the teams’ effectiveness by ensuring a highly effective level of administrative support to them and its clients. The role will be a focal point of contact for the teams, judging priorities and ensuring the delivery of a high-level service.
We are looking for an exceptional colleague who is an outstanding professional in their field, someone who is happy to challenge the status quo and has a ‘firm first’ mentality. This role will transition into an Innovation Advisor role when the candidate is ready to do so.
This is a full-time role, including agile and flexible working.
Roles and Responsibilities
Active innovation responsibilities:
- Attending candidate interviews and learning from the topics discussed
- Assisting with team capacity planning and resourcing
- Managing team award submissions and pipeline for future awards
- Be expected to comment on team activities and bounce ideas off the Director of Innovation
- Advocating for the team across the firm where applicable
- Attend innovation conferences and read relevant publications
- Build up a good working knowledge of team capabilities for ad hoc queries
Administrative team responsibilities:
- Meeting scheduling and extensive diary management.
- Providing necessary documentation in a timely, efficient way for internal and external meetings.
- Taking minutes of meetings chaired by the Director and team, where necessary.
- Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials.
- Managing travel including visas and itineraries, where applicable.
- Processing invoices, purchase orders and expense claims in a timely manner.
- Help prepare and administer relevant budgets.
- Responding to correspondence via post and email on behalf of your stakeholders.
- Updating policies when required.
- Answering and transferring telephone calls to the relevant person/team.
- Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate.
- General administration tasks including preparing documents
- Assisting with ad hoc administration and providing support to major projects.
- Attending team meetings to share information and have clarity on future actions. Following up on actions as necessary to assist with moving things forward.
- Managing team social events.
Qualifications and Experience
- Previous experience in a PA role is preferable
- A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
Person specification
- Ambitious and wants to progress in their career.
- Curious as to how things works, how we can improve, and why things are done a certain way
- A proactive can-do approach and able to use initiative when required and demonstrates good judgement.
- A professional manner with excellent verbal and written communication skills
- Builds rapport quickly.
- Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines.
- Accustomed to dealing with people at all levels with tact and diplomacy.
- Flexible and dependable, will do extra hours where needed.
- Maintaining confidentiality and discretion at all times.
- Accurate typing and attention to detail.
- Excellent attention to detail, highly organised and efficient.
Competencies
- Working together
- Integrity and respect
- Inclusive
- Personal impact and growth
- Driving high standards
- Commercial mindset
- Client - centric
- Responsible Business
