Team Personal Assistant

End Date
Wednesday 24 January 2024
Salary Range
£26,980 - £28,400
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Agile Working Options
Hybrid Working
Job Description Summary
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Job Description
JOB TITLE: Team PA
LOCATION: Manchester
HOURS: Full time
WORKING PATTERN: Based in the LDC office in Manchester
About this opportunity:
As Team PA you’ll be requir ed to provide proactive and professional PA/administrative/deal support to 4/5 Investment Directors and Managers.
Lloyds Development Capital (“LDC”) is the private equity arm of Lloyds Banking Group (“LBG”). The LDC Group structure is a combination of corporate entities (operating/holding companies) and partnerships (funds and general partner).
LDC is the most active mid-market private equity investor, investing £2m-£100m in medium sized private companies with ambitious, entrepreneurial management teams with the objective is to realise capital gains by sale of these companies, typically within 3-5 years.
It is important that PA services are delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates. The role is intended to embrace a team-working approach, collaborating with other members of support staff to fulfil the needs of the business.
As Team PA, you’re responsibilities will include:

• Diary management for 4/5 busy Investment Directors including booking all travel. Prepare an itinerary and papers for individuals for their day/week ahead.

• Arranging lunches/dinners and other meetings and ensuring meeting rooms, catering, restaurants etc are booked
• Acting as main point on Reception and managing front of house including ordering supplies, receiving visitors, providing refreshments and ensuring meeting rooms are tidy and stocked.
• Processing invoices and expenses in timely manner, including chasing for appropriate sign-off.
• Organising marketing events and offsites, both internal and client events; (managing guest lists, sourcing venues, arranging catering, menu tasting, IT equipment, photographer, travel and accommodation and budgeting etc).
• Organising conference calls and video conferences.
• Ensuring all Gifts, Entertainment and Hospitality items are logged receive the required local and Compliance approval.
• Maintain contacts, new business and portfolio databases and ensure best practice is followed
• Maintain local files and archives to ensure compliant with audit regulations
• Ensure the above are aware of their mandatory training and HR responsibilities and remain up to date.
• Produce research material and analysis using online information providers
• Telephone management including overspill of switchboard, recording all contacts, taking and passing on messages and responding to queries wherever possible
• Prioritise work effectively by virtue of urgency and importance
• Accurate and timely preparation of presentations and reports (including proof reading), using Microsoft Outlook, Word, Excel, PowerPoint and other relevant software to meet internal deadlines
• Ensuring high quality printing, binding and distribution of reports
• Assist in the finalisation of investment committee documents and other presentations in particular ensuring that documents are in the correct format and on brand
• Flexibility to support the wider LDC team as required

What you’ll need

• Demonstrable track record of organisation and administration skills
• Proficient use of Word, PowerPoint and Microsoft Office Excel
• Proven ability to prioritise effectively and juggle conflicting deadlines
• Some understanding of Private Equity
• Organisational awareness and understanding of LDC structure and culture.

And as Team PA you’ll also need...

• Ability to build relationships at all levels quickly both internally and externally
• Excellent communication skills
• Strong customer service orientation and professional telephone manner
• Ability to organise while paying close attention to detail
• Self-starter with a proven ability to use their initiative and be forward thinking
• Team-oriented with strong integrity and professionalism
• Keeps an open mind and approaches work in a flexible way
• Flexibility as hours can sometimes be beyond standard

About working for us:
Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms.
We want our people to feel that they belong and can be their best, regardless of background, identity or culture.
If you’d like reasonable adjustments to be made to the qrecruitment process, just let us know.
If you’re excited by the thought of becoming part of our team, get in touch.
We’d love to hear from you.
At Lloyds Banking Group, we're driven by a clear purpose; to help Britain prosper. Across the Group, our colleagues are focused on making a difference to customers, businesses and communities. With us you'll have a key role to play in shaping the financial services of the future, whilst the scale and reach of our Group means you'll have many opportunities to learn, grow and develop.
We keep your data safe. So, we'll only ever ask you to provide confidential or sensitive information once you have formally been invited along to an interview or accepted a verbal offer to join us which is when we run our background checks. We'll always explain what we need and why, with any request coming from a trusted Lloyds Banking Group person.
We're focused on creating a values-led culture and are committed to building a workforce which reflects the diversity of the customers and communities we serve. Together we’re building a truly inclusive workplace where all of our colleagues have the opportunity to make a real difference.