Tod's - Hr Coordinator

We are looking for an efficient Human Resources Coordinator to undertake a variety of HR operational and administrative duties (back office). The HR team consists of 3 people, HR Manager and 2 HR Coordinators. They will be looking after 3 countries, 20 stores and 2 local offices (circa 200 employees).

Main activities:

• HR operational and administrative support for all the Group brands in the UK, Netherlands and Spain, including Outlets
• Administering the online recruitment platform (i.e. Fashion Jobs), including posting vacancies, writing job adverts and monitoring reception of CV’s
• Source and recruit great talent for our local teams, following the hiring process defined and conducting screenings
• Manage recruiting coordination activities from booking interviews, follow-up meetings, and coordinating offers
• Own the onboarding process for the Spain employees from documentation, verification
• Manage documentation for current and new hires: contracts, legal documentation, personal information
• Preparation of employee´s contracts and other documents
• Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met
• Support payroll by ensuring correct and accurate data input in a timely manner
• Coordinating compulsory training and ensuring all internal processes are followed
• Produce and submit any regular or ad hoc reports as required
• Responding to internal and external HR related inquiries or requests via central mailbox and provide assistance and/or escalate to HR Manager
• Supporting the HR Manager with day-to-day operational HR tasks, administration activities and/or projects

Profile :

• Proven experience as a HR Assistant/ Administrator position (minimum 1 year)
• Fluent English
• Spanish a plus
• Strong ability to use MS Office (Microsoft Word, Excel) and SAP
• Outstanding communication and interpersonal skills, both written and verbal
• Experience in using HR Database
• Ability to work in a fast pace and high-volume environment
• Proactive, attention to detail and problem-solving skills
• Ability to handle confidential information with professionalism and discretion
• Good organizational, time management skills and ability to work under pressure