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Form of work
SalaryGrade UE05: £27,979 to £32,332 per annum
Procurement / Finance Department / University of Edinburgh
Fixed term contract for 18 months
Full time: 35 Hours per week
Vacancies : 5 posts
We are looking for five Senior P2P Assistants to join us on an 18- month fixed contact basis to support our purchase to pay processes and specifically support payments for the University key suppliers.
Reporting to the P2P Project Manager these roles will be responsible for supporting the purchase to pay (P2P) activities which result in timely payments for University’s key suppliers. The roles will work extensively across Procurement and Accounts Payable as well as with requestors and suppliers to resolve issues as well as support the continuous improvement of University P2P processes.
The Opportunity:
The University holds a top-20 position as a research-led institution, with an annual trade supplier spend of circa £360M. You will play a key role in delivering an effective P2P service across the organisation. This includes working with University systems, processes, data, and supporting P2P activities related to goods and services across all expenditure categories
About the role:
Identify and resolve Key Supplier P2P queries and issues through analysis of Invoice on Hold report, Supplier Statement reconciliations and other P&M reporting.
Review problems and recommend changes to P2P processes and procedures to resolve issues with transactions, judging when to pass on to or collaborate with other teams in Procurement and Finance Operations teams, to enable continuous improvement.
Prepare reports on P2P key performance indicators for key Suppliers, such as invoices paid on time and overdue payments. Identify trends and problems, and provide suggestions for improvement.
Monitor and review the P2P status of Key Suppliers.
Facilitate bi-weekly Key Supplier Statement Reconciliations and additional tasks as required by the business needs including the identification of missing invoices and investigating and resolution of invoice payment issues.
The successful candidate(s) will:
Plan own work activities, manage competing priorities in order to meet deadlines, adjusting workload in response to business requirements.
Plan and adjust own work schedule to meet processing deadlines and Supplier Statement Reconciliations.
In situations where there are issues with invoices, assess the situation and offer solutions
Work with individual Suppliers and University Schools/Departments in order to resolve key supplier payment issues and facilitate payment and successful completion of transactions.
Share knowledge of best practice with colleagues to develop their knowledge of systems and processes.
Identify solutions to enquiries and problems, and provide clear advice to colleagues and suppliers.
Identify and assess where a P2P transaction does/does not comply with university regulations and policies and take appropriate action.
Decide when to escalate more complex issues to management.
Identify and share opportunities to improve processes and/or procedures which will improve the University P2P performance
Your skills and attributes for success:
A strong understanding of procurement purchase-to-pay systems with experience of Oracle Fusion a definite advantage
A good understanding of financial controls
A good working knowledge of Excel and Word
A positive, open-minded and enthusiastic attitude
Attention to detail and accuracy
The ability to work as part of a team
