Administration Assistant

The Best Connection currently is seeking for an Administration & Finance Assistant.

Responsibilities:

• Manage purchase orders, invoices, and expense processing.
• Assist with recruitment, induction, and orientation of new employees.
• Organize new starters and leavers, maintaining organization charts.
• Manage vehicle fleet in collaboration with the leasing company.
• Generate memos, emails, and reports as needed.
• Assume responsibility for maintenance of office equipment.
• Maintain office supplies inventory and order items.
• Respond to inquiries and requests for information.
• Answer incoming calls and perform receptionist duties as needed.
• Assist with payroll processing.
• Create and update spreadsheets of daily transactions.
• Manage accounts receivable and payable.
• Review and process reimbursements.
• Keep records of invoices and tax payments.
• Manage company liabilities, including insurance premiums.
• Identify and address account discrepancies.
• Stay current with regulations, requirements, and laws.
• Provide front desk customer service and maintain a tidy reception area.
• Take clear messages and communicate effectively with stakeholders.
• Maintain an organized file system.
• Update daily bank reports and perform bank reconciliation.
• Manage and control creditors' accounts to ensure timely payments.
• Assist with month-end reporting, including general ledger review and variance analysis.

Requirements:

• Proven work experience as a Finance Administrator, Finance Assistant, or similar role.
• Hands-on experience with accounting software.
• Advanced knowledge of MS Excel and financial Excel functions.
• Good understanding of bookkeeping procedures.
• Strong time-management and organization skills.
• Ability to maintain confidentiality.
• Fluent in Italian preferred.

Benefits:

• Competitive salary starting from £30,000.00 per year.
• Discounted or free food.
• Free on-site parking.

Work Schedule:

• Monday to Friday, 8-hour shifts.

Experience:

• Administrative: 5 year (preferred).
• Credit controller in Food industry: 1 year (required).

Language:

• Italian

Only successful candidates will be contacted.

Benefits & Requirements:

• Hourly rate as above (not age dependent)
• 28 days Paid Annual Leave pro-rata for PAYE (inclusive of statutory holiday)

How to achieve higher pay rate:
Referenceable Work History or Experience

All vacancies are available and correct at the time of posting. Some details may be subject to change