Administration Assistant

Job description

My client, a Top 50 ranked law firm, is looking for an enthusiastic and capable Administration Assistant to provide an effective and efficient administrative support service to their Private Client Team in their Oxford office.

This role is full time and permanent, with the option to work from home 2 days/week.

Main Responsibilities to include:

• Client contact, responding to and updating on progress
• Handling sensitive and confidential matters with discretion
• Dealing with correspondence, emails and calls
• Tracking work and noting deadlines, recording progress
• Schedule appointments, meetings and conferences.
• Provide administrative support including copying, printing and scanning,
• Maintain accurate records
• Preparing legal documentation for court
• Interim billing of files working to the practice guidelines

Ideal Person Specification:

• Someone with a flexible, discreet and professional approach.
• You must have previous administration experience ideally from legal or other professional services
• Possess the ability to communicate at all levels of the business.
• Happy working to deadlines whilst maintaining a high level of accuracy.
• Having an ability to prioritise effectively, working in a fast paced office
• Able to use your initiative.
• Excellent knowledge of databases and MS Office
• Methodical with great attention to detail, good with numbers.
• Someone who can work independently and as part of a team

If you have the skills and experience please apply with your CV. Previous experience in an administration role is essential.

Please note: This role is not suitable for candidates wishing to pursue a career as a solicitor/training contract.