Administrative Officer - Immediate Start - Belfast

Our client, A Large public sector organisation, based in Belfast is looking for an Admin Assistant to join their team.

Duration: Until March 2024 with possibility of extension
Rate of pay: £11.99 per hour
Start Date: Immediate start
Hours: Monday to Friday (9am-5pm)
Location: Belfast

Duties will include - End to end processing employer and participant applications for JobStart 2 using Excel Spreadsheet databases. Applications will be case loaded per AO, it is expected to be a very busy workload

* Management of Content Manager records for all employers and participants.
* Extracting the online employer applications from Citizen Space.
* Assessment of the applications using a checklist to populate a decision template.
* Issue of acceptance or rejection letters to employers.
* Populate and issue Letter of Offer (legal document) with bank details form and information packs to employers, monitoring their return and issue of follow-up reminders if necessary.
* Acknowledge receipt of Letter of Offer and issue of Vacancy details form via Citizen space to Employers. Monitor responses and follow up if required.
* Preparation and upload details of job opportunities to JobApplyni and follow up when required to re-advertise vacancy.
* Processing of bank account details forms on Account NI.
* Administrative support in gathering management information from ELMS and UCFS to check for eligibility of participant.
* Issue of Start notification hand offs to Jobs & Benefits Colleagues in 35 offices.
* Creation of monitoring reviews “To-do’s” on ELMS system and follow up with Work Coaches.

* Conducting monitoring reviews with participants when required (up to 3 per participant).

* Processing of payments to employers on Account NI for start-up grants and monthly payslips.
* Administration of ad-hoc enquiries from employers and Work Coaches by email.
* Issue of evaluation surveys to young people/employers and monitoring their return.
* Day to day management of the JobStart team Mailbox/Other administrative duties as required

Essential Criteria:

* Effective communication and interpersonal skills, Effective IT skills, including knowledge of Microsoft Word, Excel Spreadsheets, PowerPoint, Account NI, UCFS and ELMS systems.

*Effective planning and prioritisation skills

* 5 GCSE’s A-C including Maths & English (We will require proof at time of application)

**Please note that successful applicants will be required to complete an AccessNI check**