Administrative Officer

Senior Administrator

4 month temp contract
£15.50 per hour

Stockport Town Centre

Monday to Friday 9am to 5pm Office Based
Job Description
As an Senior Administrator you will be working closely with a small team of 5, providing overall office support. The role of an Administrative Support Officer is essential in maintaining the smooth operation of the company. You will be the backbone of administrative efficiency, supporting your colleagues, clients, and superiors to ensure the business runs seamlessly. Your attention to detail, strong organisational skills, and ability to handle a variety of tasks will be pivotal in your success in this role. The office is located in the heart of Stockport Town centre which is close to the train station so it is 6 minutes on train to Wilmslow and 15 minutes on the train to Manchester Piccadilly.
Key Responsibilities
1. Data Management: • Assist in organising, managing, and maintaining databases, spreadsheets, and records. • Ensure accuracy and completeness of data through regular updates and verification.
2. Documentation and Correspondence: • Prepare, format, and edit documents, reports, and correspondence as needed. • Distribute documents and information to appropriate personnel and stakeholders.
3. Scheduling and Coordination: • Coordinate and schedule appointments, meetings, and events for the team. • Arrange travel arrangements and accommodations for team members, if required.
4. Office Organisation: • Maintain a well-organised and safe office environment, ensuring supplies are stocked and readily available and performing the function of fire warden and first aider following appropriate training. • Handle incoming and outgoing correspondence (electronic or hard copy).
5. Communication and Liaison: • Answer phone calls and respond to inquiries, redirecting them to the appropriate contacts when necessary. • Act as a point of contact between the team and external stakeholders.
6. Record Keeping: • Maintain accurate and up-to-date filing systems, ensuring easy retrieval of documents when needed.
7. Task Assistance: • Assist with ad-hoc tasks and projects as directed by the supervisor or team members. • Provide general administrative support to ensure operational efficiency.
8. Monitor CRM data management and usage (members and customers) with the support of the Team Leaders.
Essential Skills Set:
• Excellent attention to detail with exceptional communication skills both orally and in writing and ability to deal with people at all levels.
• GCSE level maths and English
• Proven ability to deal with multiple tasks, stakeholders, pressures, and tight deadlines and the ability to work independently and as part of a team, following instructions and meeting deadlines.
• Proven experience in administrative support or a similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong attention to detail and accuracy in data handling.
Desirable
• Project management experience
Personal Attributes
• Energetic and driven individual who demonstrates a solid work ethic.
• Ability to work well either independently or as part of a team and with stakeholders at all levels
• Determination, resourcefulness, and desire to deliver to the highest standard
• Confident and self-motivated with an aptitude to think laterally, challenge thinking and offer solutions and alternatives constructively as well as being able to demonstrate empathy
• Self-motivated and well presented.
Contact info to send CV - (url removed)
This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.